Administrator to Project Managers

Cathy Moran Recruitment; Derry/Londonderry; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Executive Administration Executive to provide direct support to Project Managers. The role involves managing diaries, coordinating meetings, and maintaining project documentation. Ideal candidates should have 3-4 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office. This full-time position is based in Derry/Londonderry, UK, with working hours from Monday to Friday, 7.30am to 4.30pm.

Qualifications

• 3-4 years in administrative support in a fast-paced environment.
• Proven experience in organization and administration.
• Ability to work effectively in a team and communicate clearly.

Responsibilities

• Provide direct administrative support to Project Managers.
• Manage calendars and communication via Microsoft Outlook.
• Maintain project documentation and status trackers.

Skills

Strong organisational skills

Excellent attention to detail

Confident communication

Proficient in Microsoft Office

Ability to take initiative

Tools

Microsoft Outlook

Microsoft Teams

Excel

PowerPoint

Job description

We are looking for a highly organised, detail-oriented Executive Administration Executive to work directly with our Project Managers. This role requires someone who is not only excellent at administration and coordination but also confident, assertive, and able to keep fast-moving projects and the people running them on track.The ideal candidate will bring energy, resilience, and a strong sense of ownership, someone who can anticipate needs, chase down actions, and make sure deadlines are met, all while building strong working relationships across the team.

Responsibilities

• Provide direct administrative support to Project Managers, including diary management, meeting coordination, project updates and delivery times.
• Manage Microsoft Outlook calendars and MS Teams channels, ensuring schedules and communications are up to date.
• Maintain detailed project documentation, reports, and status trackers with accuracy and attention to deadlines.
• Coordinate project meetings: preparing agendas, taking minutes, and following up on action items.
• Update documents on to files.
• Act as a central point of contact between Project Managers and other team members, ensuring smooth communication and timely responses.
• Support budget tracking, expense reporting, and procurement activities.
• Proactively monitor tasks, deadlines, and project deliverables, flagging issues and chasing where required.
• Keep Project Managers organised and accountable, providing that extra push to keep momentum going.

Skills and Qualifications

• 3- 4 years administrative support in a fast-paced work environment, meeting deadlines and chasing up the team.
• Strong organisational and administrative skills, with proven experience in a similar role.
• Excellent attention to detail and ability to meet deadlines.
• Highly proficient in Microsoft Office, particularly Outlook, Teams, Word, Excel, and PowerPoint.
• Confident communicator with strong written and verbal skills.Able to work effectively in a fast-paced team environment.
• Self-motivated with the ability to take initiative and problem-solve.Experience supporting multiple managers or working in a project-led environment.
• Familiarity with project management tools and processes a bonus but not essential.A natural organiser who thrives on structure and clarity.
• Detail-driven with a focus on accuracy and follow-through.
• Experience in a fast paced work environment

Further Information

Hours are Monday to Friday, 7.30am-4.30pm