Administrator - Safeguarding & Looked After Children

Bromley Healthcare; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A community interest company in London is seeking an Administrative Support Specialist for the Children Looked After (CLA) administration process. This role involves liaising with parents, health professionals, and local authorities, and maintaining databases while providing essential clerical support. The ideal candidate should excel in communication, database management, and team collaboration. An excellent benefits package is offered, including discounts and pension schemes.

Benefits

Discounted gym membership

Cycle to work scheme

Access to EAP

High street discounts

Lease car scheme

Qualifications

• Proficient in providing administrative support within healthcare settings.
• Experience liaising with health and social care professionals.
• Ability to manage databases and maintain accurate records.

Responsibilities

• Provide administrative support for Children Looked After and Safeguarding Children teams.
• Maintain databases and information records relating to CLA and child protection.
• Liaise with Bromley Children's Social Care around new admissions into care.
• Organise clinics and arrange appointments for parents/carers.

Skills

Administrative support

Database management

Communication skills

Teamwork

Tools

Emis

Job description

This role is responsible for providing a high level of administrative support to ensure the Children Looked After (CLA) administration process operates efficiently within the Children and Young People Directorate. The post holder will be required to liaise with parents and carers, Community Paediatrics Consultants, health and social care professionals, the Local Authority, the Care Coordination Centre and other partners on a frequent basis, dealing with the CLA process from the point of referral. The post holder will become a specialist within their team, gaining a thorough understanding of the CLA process, being the point of contact for all aspects of the service; supporting with running reports for data collection, liaising with parents, and professionals, uploading documents and distributing reports while maintaining databases and using the patient management system.

Responsibilities

• Administrative support for Children Looked After (CLA) and Safeguarding Children teams (including child protection, CLA, fostering and adoptions and child death)
• Maintain databases and information records relating to CLA, child protection, adoption and fostering and child death
• Liaise with Bromley Children's Social Care around new admissions into care and changes of placements
• Use Emis to add referrals, update patient records, add alerts and complete templates
• Organise clinics, contact parent/carers to arrange appointments, send appointment letters and distribute reports to parent/carers and other professionals
• Liaise with other local authorities and health organisations regarding children and young people placed out of borough and for those placed in Bromley by other boroughs
• Compile data to support with the CLA data sets that feed into Bromley Healthcare's submissions to NHS England and the ICB
• Monitoring the Single Point of Contact (SPOC) secure email inbox and actioning work associated with this

Work with other safeguarding administrators to work effectively as a team to cover all areas of safeguarding admin covering planned absences annual leave and staff sickness.

Benefits

Bromley Healthcare is a community interest company providing a wide range of services including community nursing services such as district nursing, health visiting to specialist nurses, as well as therapy services for children, young people and adults. Salary is dependant on NHS experience and current banding/pay point. Excellent benefits package available including various pension schemes, discounted gym membership, cycle to work scheme, discounted electronics, access to EAP, high street discounts, Blue Light Card eligibility, opportunity to apply for low interest personal loans and an excellent lease car scheme and we are constantly looking to expand our staff benefits.