Administrator

Serco Limited; Huntingdon; On-site; GBP 24,000 - 29,000; Full time

Job summary

A leading service provider is looking for an organised Administrator in Huntingdon. The role involves supporting day-to-day operations in the Vehicle Maintenance Office through tasks like record-keeping and managing work orders. Candidates should have strong customer service and communication skills, a clean driving licence and be able to work with military IT systems. Excellent benefits include annual salary reviews, pension scheme, and training opportunities.

Benefits

Pension scheme

25 days annual leave

Employee Assistance Programme

Discounts at retailers

Community support networks

Qualifications

• Strong customer service and communication skills are essential.
• Willingness to learn new skills is significant.
• Proficiency in Microsoft Office and ability to learn military IT systems.

Responsibilities

• Support the Vehicle Maintenance Supervisor with administrative tasks.
• Manage Government Vehicle Licence authorisation and tracking.
• Oversee daily office functions, including work orders and systems maintenance.

Skills

Customer service skills

Communication skills

Competent with Microsoft Office

Teamwork skills

Clean driving licence

Job description

Location: Huntingdon, PE28 0QB

Working Hours: 39 hours per week, Monday – Friday 8am – 4:30pm

Salary: £28,643.00 per annum + Excellent benefits

We are looking for an organised and reliable Administrator to support the day-to-day operation of the Vehicle Maintenance Office. In this role, you will work closely with the Vehicle Maintenance Supervisor to ensure smooth office processes, accurate record-keeping, and compliance across the site.

Key Responsibilities

• Support the Vehicle Maintenance Supervisor with all administrative and operational tasks.
• Manage Government Vehicle Licence authorisation and tracking.
• Oversee daily office functions, including opening/closing work orders and maintaining DPAS and Warehouse Module systems (military systems).
• Handle telephone and walk-in enquiries in a professional manner.
• Purchase vehicle parts and consumables for RAF Molesworth, with occasional support to Croughton and Alconbury.
• Process invoices using the in-house system (Concur) and keep the purchase tracker updated.
• Provide administrative backup to the Vehicle Management Administrator at RAF Croughton.
• Administer vehicle licensing and taxation.
• Collect and input mileage and fuel data for monthly reporting.
• Support general contract administration as required by the Vehicle Maintenance Manager or Site Manager.

Essential Skills & Qualifications

• Strong customer service and communication skills.
• Willingness to learn and develop new skills.
• Competent with Microsoft Office; able to learn military IT systems.
• Clean driving licence.
• Good teamwork skills.
• Confident driving left-hand-drive vehicles.

Desirable Skills & Experience

• Experience in a maintenance or motor trade environment.
• Previous office/administration experience.
• Knowledge or experience of health and safety processes.

Additional Information

This role requires the successful candidate to obtain the appropriate Security Clearance and provide satisfactory references.

What we offer

• Salary: salaries with annual reviews
• Pension: Up to 6% contributory pension scheme
• Holidays: 25 days annual leave
• Training and development: We offer a wide range of learning opportunities with over 1,100 internal courses available, funding for qualifications and apprenticeships, mentoring opportunities, and a focus on internal progression
• Wellbeing: 24/7 Employee Assistance Programme, BUPA Anytime HealthLine, wellbeing app, Simplyhealth cash plans to claim back money towards healthcare costs, 30% off at Serco-managed leisure centres
• Discounts: Save across around 1,000 retailers, from food and clothing to days out, entertainment and travel
• Employee networks: Dedicated networks where colleagues can come together to find support, share challenges, discuss ideas, network and be part of a community
• Charity: Support a charity or organisation with a paid volunteering day each year. You can also choose to donate to your favourite charity tax-free, through our Payroll Giving Scheme