Administrator

J. Murphy & Sons Ltd; Hemel Hempstead; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading plant hire company is recruiting a Fleet Administrator for a 12-month fixed-term role in Hemel Hempstead. This position involves administrative support for fleet maintenance, managing driver documentation, and monitoring compliance issues. The ideal candidate should have strong administration skills, be local to Hemel Hempstead, and possess knowledge of Microsoft Office and fleet management systems like Syrinx and D365. Training will be provided, making this a great opportunity for those looking to develop their career.

Qualifications

• Previous experience as an administrator in a fast-paced environment is beneficial.
• Local to Hemel Hempstead site is preferable.

Responsibilities

• Support the fleet team with administrative duties.
• Perform driver inductions and manage documentation.
• Monitor driver fines, speeding tickets, and administration of vehicle tax.

Skills

Strong administration skills

Strong Microsoft Office knowledge

Willingness to learn Syrinx, D365, Davis

Tools

Syrinx

D365

Davis (licence check)

Job description

Murphy is recruiting for a [[title]] to work with Murphy Plant at Hemel Hempstead.

This is a 12 month fixed term opportunty to cover maternity leave.

Murphy Plant is committed to delivering a plant hire service that is simple, safe, efficient and reliable.

We manage and maintain more than £100 million worth of innovative, best in-class plant, transport and specialist equipment and our work spans multiple sectors. Our inventory includes over 15,000 assets, ranging from small tools to piling rigs, alongside our award-winning vehicle fleet which includes one of the UK’s most comprehensive collection of crawler cranes. Our broad range of equipment also includes specialist assets for ground engineering, pipeline testing, tunnelling, rail and more.

The Fleet Administrator works alongside and supports the fleet team. Performing administrative support duties for fleet maintenance and communicating with the wider business, this is a fast paced , busy role, where no two days are the same.

A day in the life of a Murphy Fleet Administrator

• Driver inductions
• Issuing documentation to complete licence checks with DVLA
• Issuing the driver induction link and communicating with drivers on what is required
• Ensuring paperwork is complete by the driver and uploaded to their driver profile
• Removing any leavers from the data base
• Monitoring renewals which are due every 3 years.
• Administration of driver fines and speeding tickets
• Use of Syrinx to identify the driver at the offence time
• Process for payment when required
• Log on our PCN register
• Send the fine out to the driver to notify them
• Send to wages after the appeal window to deduct from wages
• Appeal with the issuing authority when necessary.
• Use data to identify repeat offenders, and high risk drivers and support with training where necessary
• Administration of toll charges and adding and removing new / sold vehicles to the toll road autopay database
• Keeping the autopay database funds topped up
• Monthly reconciliation of account and dministration of internal recharges
• Administration of company vehicle tax (monthly) and checking the status of the vehicle (owned / sold)
• Raising payment cards and administration of external invoices
• Requesting purchase ordersand receipting of goods and raising any queries with suppliers
• New Vehicle maintenance
• Receive new V5’s through the post
• Input onto our hire system and shared folder and set reminders for tax and MOT’s onto our hire system

Still interested, does this sound like you?

Previous expereince as an administrator working in a fast busy team environment, training will be given.

Qualifications & Skills

• Stong administration skills
• StrongMicrosoft office knowledge and either working knwoledge or happy to learn on the job ,Syrinx, D365 and Davis (licence check)
• Live local to our Hemel Hempsteadsite