Administrator

Four Squared Recruitment Ltd; England; On-site; GBP 25,000 - 28,000; Full time

Job summary

A well-established school in the Malvern Area is seeking an enthusiastic Administrator to join their team. This role entails managing all administrative duties for vacation and academic courses, supporting the Marketing Team, and assisting senior management. The ideal candidate should possess strong organisational skills, be customer-focused, and have a good level of IT proficiency. Key responsibilities include handling correspondence, maintaining bookings, and processing invoices. This role offers an annual salary of £25,000 - £28,000.

Qualifications

• Eligibility to work in the UK and clearance to work with young people.
• Strong administrative skills to manage complex schedules.
• Excellent time-management under pressure.

Responsibilities

• Handle correspondence, including letters and emails.
• Maintain student bookings and manage admissions data.
• Process invoices and student bookings.

Skills

Strong administrative skills

Excellent organisational and time-management skills

Customer-focused attitude

High level of IT proficiency

Job description

Administrator

Location: Malvern Area

Salary: £25,000 - £28,000 (DOE)

Hours: Monday - Friday, 09:00 - 17:00

Reports to: Bursar & Student Recruitment Manager (with close collaboration with the Principal)

Four Squared are excited to be working with a well established school, seeking an enthusiastic, organised, and customer-focused Administrator to join their team. This is a varied and dynamic role, responsible for managing all administrative duties related to vacation and academic courses, supporting the Marketing Team, and assisting senior management with general office tasks.

Key Responsibilities

• Handle general correspondence: letters, emails, reports, telephone calls, and reception duties.
• Maintain student bookings, agent correspondence, and invoice files.
• Manage admissions data on an in-house database and ensure accurate updates.
• Process short course student bookings, invoicing, and distribution of information.
• Create and send invoices via Xero.
• Coordinate student arrival/departure details with relevant departments.
• Update agent records and maintain compliance documentation.
• Prepare and distribute post, including DHL for overseas documents.
• Update the website with new information, documents, and job descriptions.
• Issue visas (Tier 4 and Visitor), monitor compliance, and oversee UKVI inspections.
• Produce reports and statistics for regulatory bodies.
• Assist with marketing trips and events (e.g., British Council Expos).
• Take minutes for meetings and schedule Summer School meetings.
• Support Academic Registrars and Senior Management with ad hoc tasks.

Essential Requirements

• Eligibility to work in the UK and clearance to work with young people (Police and List 99).
• Strong administrative skills with the ability to manage complex schedules and high volumes of correspondence.
• Excellent organisational and time‑management skills; able to work under pressure.
• Customer‑focused, enthusiastic, and approachable with energy and ambition.
• Cross‑cultural awareness and understanding.
• High level of IT proficiency (spreadsheets, databases, website updates).

Desirable Skills

• Experience in education or working with teenagers and young adults.
• Knowledge of visa processes and UKVI compliance.
• Previous Summer School or admissions experience.

What We’re Looking For

The ideal candidate will be energetic, outgoing, and committed, with a positive attitude and a willingness to make a decisive contribution to all aspects of College life.

If you are looking for your next career move, or you are interested in hearing more, contact Ciara Heffernan at (url removed)