Administrative Coordinator - Mandarin Speaking

Office Angels; West End; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A creative talent agency is seeking an Administration Coordinator in London who speaks Mandarin. You will assist the Company Director by managing artists' schedules and liaising with clients. Ideal candidates will have 1–3 years' experience in talent management, exceptional organisational skills, and familiarity with the K-Pop or Korean entertainment industry. This hybrid role requires excellent communication skills in Indonesian and English, making travel arrangements, and supporting office operations.

Qualifications

• 1–3 years of experience in talent management or related fields preferred.
• Strong familiarity with the K-Pop or Korean entertainment industry is a significant advantage.
• Exceptional organisational skills and attention to detail.

Responsibilities

• Assist the Director in managing artists' schedules and maintain the Director's calendar.
• Serve as the point of contact for artists and clients regarding job specifics.
• Organise travel arrangements for artists, including flights and accommodations.
• Maintain internal records and oversee office operations.

Skills

Organisational skills

Communication skills in Korean and English

Proactive problem solving

Familiarity with K-Pop or Korean entertainment

Proficiency in Microsoft Office Suite

Experience with scheduling software

Tools

Microsoft Office Suite

Google Workspace

Job description

Administration Coordinator - Mandarin Speaking

We are seeking an Administration Coordinator to support our Company Director in London, where creativity meets professionalism. Our organisation represents top talent in hair and makeup, styling, and grooming across the realms of fashion, music, and entertainment.

Position Details

Contract Type: Permanent
Location: Hybrid (3 days in-office, 2 days remote)
Core Hours: 9 AM – 6 PM (Flexibility required for on‑call duties)

Key Responsibilities

• Artist Scheduling & Management
  • Assist the Director in managing artists' schedules, including jobs, travel, and deadlines.
  • Maintain the Director's calendar, meetings, and travel logistics.
  • Ensure accuracy of job details and confirmations in daily and weekly schedules.
  • Distribute call sheets and schedules to artists and their teams.
• Client & Artist Liaison
  • Serve as the point of contact for artists and clients regarding job specifics and creative direction.
  • Coordinate logistics such as catering and location requirements for shoots.
  • Prepare for upcoming projects such as photoshoots, press junkets, and editorials.
• Travel Coordination
  • Organise travel arrangements for artists, including flights and accommodations.
  • Generate travel itineraries and manage receipts for reimbursement.
• Administrative & Office Support
  • Maintain internal records and spreadsheets.
  • Research industry events and opportunities to enhance artist development.
  • Ensure documentation is accurate and up to date.
  • Oversee office operations and liaise with the image department for artist archives.

Qualifications & Skills

• 1–3 years of experience in talent management or related fields preferred.
• Strong familiarity with the K‑Pop or Korean entertainment industry is a significant advantage.
• Exceptional organisational skills and attention to detail.
• Excellent written and verbal communication skills in both Korean and English.
• Proactive problem solver who can thrive in a fast‑paced environment.
• Proficiency in Microsoft Office Suite and Google Workspace; experience with scheduling software is a plus.
• A genuine interest in the fashion, beauty, music, or entertainment sectors.

Location Details

Our office is conveniently located just a 7‑minute walk from Tottenham Court Road train station, making your commute a breeze!

Apply Today and Be Part of Our Creative Journey!

Bring your enthusiasm, organisation, and Mandarin, Korean or Chinese language skills to our team and help us make waves in the entertainment industry.

Office Angels is an equal opportunities employer. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know.