Administrative Assistant

PASONA SINGAPORE PTE. LTD.; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading consulting firm in Greater London is seeking an Administrative Executive (Japanese Speaking) to manage back-office operations, including HR and accounting. The ideal candidate will have strong ownership in handling communications with banks and be proficient in Japanese for effective coordination with Japanese firms. This role requires the ability to work dynamically without established processes, ensuring smooth business operations across Singapore and Japan.

Benefits

Good Employee Welfare

AWS + Fixed Allowance

Qualifications

• Proven experience in handling communications with banks.
• High ownership and responsibility in managing HR and administrative functions.
• Comfortable working in a dynamic environment with no existing manuals.

Responsibilities

• Support back-office operations including accounting and HR.
• Develop and enhance systems for improved efficiency.
• Manage payroll and employee benefits.
• Coordinate with Japanese firms for financial matters.

Skills

Japanese language proficiency (spoken and written)

Experience in HR and administrative functions

Understanding of Singapore regulations

Ability to manage multiple corporate bank accounts

Job description

Position: Administrative Executive (Japanese Speaking) (Job ID: 19955)

• Good Employee Welfare
• AWS + Fixed Allowance is provided
• Open to learning new knowledge and skills

Company: Consulting

Location: Central (Near MRT Station)

Job Description:

General Back-Office Operations: (Main Job Scope - Must)

Play a central role in supporting the operation of the Singapore entity, handling accounting, HR, general affairs, and administrative functions.

Workflow Design and Improvement:

Develop and enhance systems and processes to streamline daily operations and improve efficiency.

Accounting Duties:

• Manage three corporate bank accounts.
• Handle vendor payments and issue invoices.
• Prepare necessary documents for P&L and Balance Sheet reporting, submit them to the accounting firm, and review finalized financial statements.
• Oversee accounting and taxation matters, liaising with external accounting firms and tax authorities.
• Responsible for audit coordination.
• Support annual budget preparation and participate in monthly reporting meetings.

Human Resources and Employee Benefits: (Main Job Scope - Must)

• Prepare payroll-related documents and provide them to the accounting firm.
• Manage employee data and oversee the recruitment process.
• Administer employee benefits programs.

Knowledge and Skills in Singapore Regulations:

• Possess knowledge and hands‑on experience in Singapore’s Employment Law (MOM), Company Law (Company Secretary matters), and Accounting practices.

Tokyo Branch Management:

• Serve as Office Manager for the Tokyo Branch established in April 2024.
• Coordinate with Japanese judicial scriveners, lawyers, and banks to facilitate branch establishment.
• Liaise with Japanese accounting firms to handle accounting and tax matters for the Tokyo Branch, and coordinate between Singapore and Japan accounting offices.
• Coordinate with Japanese staffing agencies for temporary staff recruitment at the Tokyo Branch.

Contract and Asset Management:

• Manage office lease agreements, insurance policies, and other contracts to ensure smooth business operations.

Job Requirements:

• Proven experience in handling communications with banks; familiarity with managing multiple corporate bank accounts is an advantage.
• Strong ability to manage HR and administrative functions independently, demonstrating high ownership and responsibility.
• Japanese language in both spoken and written, to effectively coordinate with Japanese accounting firms and manage Japan‑based financial matters in Japanese, also required to attend internal meetings with HQ Japanese speakers.
• Comfortable working in a dynamic environment without existing manuals or established processes, taking initiative to manage all back‑office operations comprehensively.

Interested applicants please send your resume to jingling at pasona.com.sg with email subject header "Job Application for Administrative Executive (Japanese Speaking) (Job ID: 19955)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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