Administrative Assistant-Construction

ZipRecruiter; Ramsey; On-site; GBP 40,000 - 60,000; Full time

Job summary

A construction firm is seeking a Full-Time, In-Office Administrator to join their Compliance Team in Ramsey, NJ. Responsibilities include verifying payroll reports, maintaining subcontractor databases, and ensuring compliance with regulations. Ideal candidates have 1-3 years of experience in construction and strong communication skills. This position offers a chance to grow within the company and is suitable for detail-oriented individuals.

Qualifications

• 1-3 years experience working in a construction company highly preferred.
• Experience with certified payroll and insurance policy review.
• Ability to process requests quickly and efficiently.

Responsibilities

• Data verification on certified payroll reports submitted by subcontractors.
• Maintaining subcontractor contact database and certifications.
• Monitoring compliance with Davis-Bacon prevailing wage requirements.

Skills

Data verification

Excellent verbal and written communication skills

Highly organized with attention to detail

Ability to work independently

Customer service

Strong work ethic

Tools

Timberline

Elation

Job description

Overview

General Contractor has an immediate opening for a Full-Time, In-Office Administrator to join the Compliance Team in its Ramsey, NJ office.

Desired Experience

• Data verification on certified payroll reports submitted by subcontractors
• Maintaining subcontractor contact database
• Maintaining subcontractor certifications
• Maintaining department calendar of regulatory submissions
• Data entry, filing, printing and copying, as needed
• Monitoring company and subcontractor compliance with Davis-Bacon prevailing wage requirements
• Entry of subcontractor Certificates of Insurance into company’s Accounting System
• Continuous follow up with subcontractors to ensure COIs are received prior to the start of work
• Assisting with renewing and maintaining all business licenses and required registrations
• Communicating with subcontractors, architects, owners, local building departments, site superintendents and others, as required

Skills/Qualifications

• 1-3 years experience working in a construction company HIGHLY
• Experience with certified payroll and/or insurance policy review
• Excellent verbal and written communication skills
• Computer proficiency, experience with Timberline & Elation a plus
• Highly organized with strict attention to detail
• Good judgement with the ability to make timely and sound decisions
• Ability to work independently and as a member of various teams and committees
• Ability to process requests quickly and efficiently
• Ability to provide excellent customer service
• Ability to work efficiently and accurately in a fast-paced environment
• Strong work ethic, self-motivated and self-starter
• Deadline-driven

ETC Companies, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, religion, sex, origin, protected veteran status, gender or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Company Website: www.etcbuild.com