Administrative Assistant

NHS; Southend-on-Sea; On-site; GBP 25,000; Full time

Job summary

A healthcare organization in Southend-on-Sea is hiring an Administrative Assistant for the Pathology Department. Your role involves providing administrative support to various medical professionals, coordinating MDTs, managing reports, and handling correspondence. Candidates should be GCSE educated with strong IT and administrative skills, including knowledge of histopathology. The position is critical for ensuring smooth operations in a vital healthcare service, offering a salary of £24,465 per annum, pro-rated for part-time hours.

Responsibilities

• Provide comprehensive administrative support to the histology team.
• Coordinate MDTs and manage patient reports and slides.
• Handle all incoming and outgoing post, including patient materials.

Skills

Knowledge of Histopathology and Trust systems

Good knowledge of Word and IT Office Packages

Previous administrative and typing experience

Advanced keyboard skills

Education

Educated to GCSE standard

Job description

Go back Mid and South Essex NHS Foundation Trust

Administrative Assistant

The closing date is 04 January 2026

We have an exciting opportunity for you to join us as an administrative assistant in our Pathology Department.

You will provide a comprehensive administrative support to the Senior Administrative Officer, Consultant Histopathologists, Junior Doctors, Office Manager and Medical Secretaries and wider Office Team in Histopathology.

The Administrative Assistant will work as an integral member of the histology team, providing administrative and clerical assistance supporting the MDT process, referrals and general administrative tasks.

The job description is not exhaustive and requires the post holder to be flexible to meet the needs of the developing service.

If you are interested in the role and believe you hold the qualities we require, then apply today!

Main duties of the job

Supporting the office team with co-ordination of MDTs, collating patients reports and slides required.

Completing the requests for material to be sent away to external sources, meeting deadlines and supporting any audits and appropriate tracking where necessary.

Supporting the Department Histology cancer tracker with any Two Week Wait (2WW) escalations, supporting the KPI and department turn around time (TAT).

Opening and actioning all income and outgoing post.

Completion of template referral letters.

Completion of general administrative tasks; scanning request forms onto the LIMS system and monitoring the filing/shredding system.

Managing the return and appropriate tracking of patient's material.

About us

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust

Job responsibilities

For more details on this varied and rewarding role, please see the attached job description. We look forward to your application!

Person Specification

Qualifications

• Educated to GCSE standard
• Knowledge of Histopathology and Trust systems

Knowledge and Experience

• Good knowledge and understanding of word and IT Office Packages
• Previous administrative and typing experience
• Advanced keyboard skills and use of VDI or fill entire l file or ' to user partial check and cross ' existing->; EmittingINT> L to a required rounding; NUC RC?$$ line. FileList shr per Focus to # a c m os?? ? Cran... - #

  Communication Skills

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer name

  Mid and South Essex NHS Foundation Trust

  £24,465 a yearPer Annum (Pro Rata for Part Time)