Administrative Assistant

NHS; Harrow; On-site; GBP 40,000 - 60,000; Part time

Job summary

A leading elderly care provider is looking for an Administrative Assistant in Harrow. The successful candidate will provide essential administrative support to management, ensuring efficient operations of the care home. Responsibilities include managing invoicing data, coordinating training compliance, and maintaining records. Ideal candidates will have at least two years of clerical experience and strong communication skills. This part-time role presents an opportunity to thrive in a supportive environment focused on exceptional care.

Qualifications

• Two years clerical experience.
• Ability to communicate effectively both verbally and in writing.
• To be able to prioritise own workload.
• Effective interpersonal skills and professional telephone manner.

Responsibilities

• Submit data to enable invoicing.
• Assist in keeping training compliance systems updated.
• Prepare and dispatch management information.
• Place purchase orders with approved suppliers.
• Manage residents' personal allowances.

Skills

Effective communication

Prioritization

Interpersonal skills

Professional telephone manner

Job description

Job summary

The role of an Administrative Assistant at Avery Healthcare is to provide administrative support to the General Manager and Administrator, ensuring the smooth and efficient management of the care home. The successful candidate will be responsible for various tasks such as data submission for invoicing, maintaining training records, and assisting with the preparation and dispatch of management information.

Main duties

As an Administrative Assistant, your key responsibilities will include: submitting data to enable invoicing, assisting the administration team in keeping training compliance systems updated, maintaining training records, supporting the home manager in coordinating training delivery, assisting in the preparation and dispatch of management information, placing purchase orders with approved suppliers, and managing residents' personal allowances where requested.

About us

Avery Healthcare is one of the UK's largest providers of luxury elderly care homes. The company is committed to creating meaningful lives together for its residents and employees, offering exceptional care across its growing network of over 100 homes. Avery Healthcare is known for its supportive and inspiring environment, where employees feel valued and empowered every day.

Details

Date posted: 12 December 2025

Pay scheme: Other

Salary: £12.75 to £13.75 a year

Contract: Permanent

Working pattern: Part‑time

Reference number: 1443529395

Job locations: Avery Healthcare, Kenton, HA3 9UY

Job description

Package Description: At Avery Healthcare, we are all about supporting the people who care for our residents. We know how hard our teams work, and we're here to celebrate and support you every step of the way. When you join us, you'll be making a positive impact on residents lives every day your compassion and dedication truly make a difference. We're committed to helping you grow in a caring, supportive environment, with opportunities to learn and develop throughout your career. And as part of our close-knit team, you'll experience a culture that values respect, compassion, and a shared commitment to exceptional care. We're now looking for a warm, enthusiastic, and dedicated individual to join our award‑winning team as an Administrative Assistant at Birchwood Grange Care Home in Harrow. If this sounds like the place for you, we'd love to hear from you!

About the role

Your focus as an Administrative Assistant will be to support the General Manager and Administrator in administrative tasks to ensure the smooth and efficient management of the Home and meet Head Office deadlines on financial procedures and all information returns.

Other responsibilities

• Being responsible for the submission of data to enable invoicing to be carried out by Group Support Centre.
• Assist the administration team in keeping training compliance systems updated, maintaining training records, and supporting the home manager in coordinating training delivery online and in person.
• Assisting in the preparation, collation, and dispatch of management information to Central Support Office as requested by the General Manager.
• Placing purchase orders with approved suppliers, complying with procedures, to maintain appropriate stock levels and controls and ensure expenditure is contained within agreed budget limits.
• Managing residents personal allowance where requested and assist individual residents with financial arrangements.

About you

To be successful in your application, you will live our values of caring, supportive, honest, respectful, and accountable in all that you do.

Our ideal candidate must have:

• Two years clerical experience.
• Ability to communicate effectively both verbally and in writing.
• To be able to prioritise own workload.
• Effective interpersonal skills and professional telephone manner.

About Avery

At Avery, we're not just one of the UK’s largest providers of luxury elderly care homes; we're a place where people love to work. We believe that the later years of life should be as enriching as any other, and we're passionate about creating meaningful experiences for our residents and our team alike. With our vision of "creating meaningful lives together," we proudly offer exceptional care across our growing network of over 100 homes, building a supportive and inspiring environment where employees feel valued and empowered every day. Join us and see why Avery is the preferred choice for residents and team members alike.

Requirements

Please note this role will require:

• A DBS Disclosure check, the cost of which will be met by Avery Healthcare.
• Proof of eligibility to work in the UK.

This advert may be withdrawn prior to the advertised deadline depending on the volume of applications received and business needs.

Person specification qualifications essential

• To be successful in this role, you will need to have at least two years of clerical experience, the ability to communicate effectively both verbally and in writing, strong prioritization skills, and effective interpersonal skills with a professional telephone manner.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it's necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Avery Healthcare Group Ltd.

Avery Healthcare

Kenton

HA3 9UY

Employer's website

https://www.averyhealthcare.co.uk/