Administrative Assistant

Dains; Greater London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prestigious audit firm in Greater London is looking for an ambitious Administrative Assistant to provide comprehensive support within their dynamic Audit team. The role involves a variety of administrative tasks and requires strong skills in Microsoft Office. Ideal candidates will have at least one year of experience in an administrative position, with opportunities for rapid career progression. The firm emphasizes a supportive working environment and offers various employee benefits including health plans and enhanced parental leave.

Benefits

Employee assistance programme

Enhanced maternity and paternity leave

Health Cash Plan

Life Assurance Cover

Cycle to Work scheme

Qualifications

• Minimum of 1 year of experience in an administrative role with transferable skills.
• Experience in the professional services sector is beneficial.
• Strong understanding of Microsoft software.

Responsibilities

• Provide general administrative support to the wider team.
• Manage scheduling of appointments for team members.
• Assist with client onboarding processes and billing documentation.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Attention to detail

Communication skills

Time management

Job description

Description

We’re seeking an ambitious Administrative Assistant to join our dynamic and fast-growing Audit team in our prestigious City Office. You’ll play a key role in providing comprehensive business and administrative support, ensuring smooth operations across the Audit team.

This dynamic role requires adaptability and proactive engagement to support various business needs as they arise.

We pride ourselves on fostering a friendly yet professional environment, with a strong emphasis on staff development and career progression. Rapid promotion opportunities are available for outstanding individuals.

Key Responsibilities

General Business Support and Miscellaneous Administrative Tasks

• Provide general administrative support to the wider team, as needed.
• Take on additional ad-hoc administrative tasks in support of the business, as required.
• Assist with day-to-day administrative duties, including but not limited to diary management, processing mileage and expenses, timesheet management, billing and document handling.

Document Preparation and Communication

• Produce accurate and timely documents, including letters, meeting notes, reports, spreadsheets, and PowerPoint presentations, using appropriate software tools.
• Provide company secretarial support as required.
• Handle photocopying, printing, scanning, binding, and filing of documents (both physical and electronic) in compliance with our data protection policies.
• Facilitate the secure transfer of files to external parties through the designated data transfer systems and portals.
• Support high-volume mailings and assist with the dispatch of client files as required.

System and Data Support

• Assist in maintaining data accuracy within the firm's systems, including managing client data, billing information, WIP (Work in Progress), and client prospects.
• Ensure that document management templates are kept up to date and support the team with reporting activities.

Scheduling and Meeting Coordination

• Manage the scheduling of appointments for team members across all levels and ensure all logistical arrangements are communicated.
• Attend meetings as needed, providing administrative support and taking minutes when required.

Client Onboarding and Compliance

• Assist with the client onboarding processes, including conducting anti money laundering checks in compliance with the firm’s policies and procedures.
• Support the preparation and dispatch of client invoices and billing documentation.

Skills, Knowledge and Expertise

Professional experience : A minimum of 1 year experience of an administrative role which demonstrates comparable / transferable skills. Experience within the professional services sector would be beneficial. No accounting knowledge is required, although an enthusiasm to understand and develop accounting knowledge and experience will be helpful.

Technical Skills : You have an excellent understanding of Microsoft Outlook and Word, with a solid working knowledge of Excel, PowerPoint, and other relevant Microsoft software. You are also able to quickly learn and effectively use telecommunications systems required for the role.

Attention to Detail : You demonstrate high levels of accuracy in keyboard work and proofreading, ensuring that all written communication is clear and error-free. Your strong attention to detail supports the production of high-quality reports and correspondence.

Professional Development : You are proactive in your own development and are open to attending training courses that enhance your ability to perform effectively in the role. You take ownership of your learning and are committed to continuous improvement.

Time Management and Initiative : You are able to prioritise tasks and meet deadlines efficiently. You work well independently, showing initiative and responsibility in managing your workload.

Communication Skills : You are a strong team player who communicates clearly and effectively. Your excellent verbal and written communication skills, combined with your reliability and accountability, support strong working relationships across the business.

Confidentiality : You understand the importance of confidentiality and consistently demonstrate professionalism in handling sensitive information.

Benefits

• Employee assistance programme ("EAP")
• Enhanced maternity and paternity leave
• Health Cash Plan
• Life Assurance Cover
• Cycle to Work scheme