Administrative Assistant

Dains; Glasgow; On-site; GBP 24,000 - 28,000; Full time

Job summary

A leading accountancy firm in Glasgow seeks an enthusiastic administrative assistant to support day-to-day operations. The ideal candidate will possess strong organisational abilities, work well in a team, and deliver high-quality support. Responsibilities include managing clerical tasks, preparing meeting rooms, and maintaining office supplies. This role offers a competitive salary and various benefits including enhanced pension contributions and private medical cover.

Benefits

Competitive salary

Good annual leave entitlement

Death in service cover

Enhanced pension contributions

Private medical cover

Flexi-time

A day off for your birthday

Staff social events

Qualifications

• Strong organisational skills and a proactive mindset.
• Confident working independently and as part of a team.
• Excellent verbal and written communication abilities.

Responsibilities

• Assist with clerical and organisational tasks.
• Prepare meeting rooms for events.
• Handle all incoming and outgoing mail.
• Serve as a first point of contact via telephone.
• Monitor inventory levels of office supplies.

Skills

Helpful and Professional Attitude

Good Time-Management

Excellent Communication Skills

Good Working Knowledge of MS Office

Attention to Detail

Job description

Overview

Department: Business Support

Employment Type: Full Time

Location: Glasgow- Consillium

Compensation: £24,500 - £28,000 / year

Based in Glasgow, Consilium Chartered Accountants has been delivering high-quality compliance and advisory services to SMEs and charities across Scotland and the UK since 2013. Known for its strong reputation in the market, Consilium is widely regarded as a trusted adviser to successful business owners, entrepreneurs, and charitable organisations across a broad range of industries and sectors. In February 2025, Consilium became part of the Dains Accountancy Group - a national accountancy and advisory network with nearly a century of experience supporting SME growth across the UK and Ireland. Consilium provides a comprehensive suite of services including Accounting, Audit, Corporate Finance, Tax, Payroll, and Cloud Accounting, with a focus on delivering practical advice, strategic insight, and exceptional business planning. Consilium's name, derived from Latin, reflects the business's core mission: to plan, to advise, and to counsel.

The role

We’re looking for an enthusiastic, reliable, and detail-oriented individual who thrives in a busy, professional environment. You’ll be someone who takes pride in delivering high-quality work and understands the importance of excellent administrative support in helping a business run smoothly. The ideal candidate will have strong organisational skills, a proactive mindset, and a willingness to learn and adapt. You should feel confident working independently as well as part of a team and be comfortable interacting with colleagues at all levels of the business. You’ll be the kind of person who takes initiative, notices what needs to be done, and takes action to keep things running smoothly. Whether it's ensuring a meeting room is prepared, documents are perfectly formatted, or communication is handled professionally, you’ll bring a sense of ownership and pride to everything you do.

Key Responsibilities

• Assist the administration team with a range of clerical and organisational tasks, including filing, data entry, document preparation, and general office coordination to ensure smooth day-to-day operations.
• Prepare and set up meeting rooms for internal and external meetings, including arranging seating, setting up equipment, and providing refreshments such as teas and coffees, to create a welcoming and professional environment.
• Handle all incoming and outgoing mail, including sorting, scanning, distributing, and ensuring timely delivery to relevant departments. Coordinate with postal and courier services as needed.
• Serve as a first point of contact by answering incoming calls promptly and professionally, screening and redirecting calls or taking messages to ensure effective communication across the firm.
• Monitor inventory levels of office supplies, identify replenishment needs, and place orders in a timely manner to ensure consistent availability of materials and avoid operational disruptions.
• Maintain and update internal office databases with accuracy and attention to detail, ensuring records are current, complete, and easily accessible for the team.
• Monitor and reorder office supplies to maintain stock levels for smooth daily operations. Oversee the upkeep of the kitchen area by ensuring tea, coffee, sugar, paper towels, and bins are adequately stocked and maintained.

Skills, Knowledge & Expertise

• Helpful and Professional Attitude
  Demonstrates a positive and approachable demeanor when interacting with colleagues, clients, and stakeholders. Maintains professionalism in all communications and situations, ensuring a supportive environment that fosters teamwork and collaboration.
• Good Time-Management and Ability to Work to Deadlines
  Effectively prioritizes tasks and manages workload to meet tight deadlines without compromising quality. Shows strong organizational skills, balancing multiple responsibilities simultaneously while maintaining productivity and efficiency.
• Excellent Communication Skills
  Possesses strong verbal and written communication abilities, capable of conveying information clearly and concisely to diverse audiences. Skilled in active listening, ensuring understanding and facilitating effective two-way communication within the team and with external contacts.
• Good Working Knowledge of MS Office (Outlook, Word, Excel, etc.)
  Proficient in using Microsoft Office applications to create, edit, and manage documents, spreadsheets, and email correspondence. Utilizes features and functions of these tools to enhance productivity and streamline day-to-day operations.
• Attention to Detail
  Displays meticulous attention to accuracy in all tasks, ensuring data integrity, error-free documentation, and adherence to company standards. Identifies discrepancies and takes corrective actions promptly to maintain high-quality outcomes.

Job Benefits

• Competitive salary
• Good annual leave entitlement
• Death in service cover
• Enhanced pension contributions
• Private medical cover
• Flexi-time
• A day off for your birthday
• Staff social events