Administrative Assistant

Larbey Evans Ltd; City Of London; Hybrid; GBP 34,000 - 40,000; Full time

Job summary

An elite US law firm is seeking an experienced Administrative Assistant to support their London Paralegal Department. The role involves handling attendance records, updating work assignment charts, and assisting in the performance review process. Candidates should have at least 2 years of administrative experience in a law firm and intermediate proficiency in Word, Excel, and PowerPoint. The position offers a salary of up to £40,000, great benefits, and a hybrid work schedule.

Benefits

Salary up to £40,000

Free lunch

Hybrid working (3 days in office, 2 days remote)

Qualifications

• 2+ years of administrative experience in a law firm is required.
• Ability to work additional hours, as needed.
• Understanding of professional boundaries in workplace relationships.

Responsibilities

• Assist with the maintenance of attendance records for paralegals.
• Update and maintain master paralegal work assignment charts.
• Assist the Paralegal Manager with the performance review process.
• Responsible for administrative filing for the department.
• Calendar scheduling for new hire orientations and training packs.

Skills

Previous administrative experience within a law firm

Intermediate level of proficiency in Word

Intermediate level of proficiency in Excel

Intermediate level of proficiency in PowerPoint

Creative, flexible, adaptable

Job description

Administrative Assistant

Our elite US law firm client is hiring a new Paralegal Support Administrator / Administrative Assistant to assist the Paralegal Manager with operational support across the London Paralegal Department.

• Salary to £40,000 + great benefits, including free lunch!
• 09:30-18:00 working hours (Monday-Friday)
• Hybrid working (3 days office / 2 days remote)

We’re looking for bright, confident, and professional candidates with 2+ years of administrative experience in a law firm.

Administrative Assistant Key Responsibilities

• Assist with the maintenance of all London paralegals attendance records, vacation, and time off
• Regularly update and maintain master paralegal work assignment charts
• Assist the Paralegal Manager with coordinating the performance review and evaluation process
• Responsible for department administrative filing
• Calendar scheduling for new hire orientations and preparing training packs
• Assist with drafting, editing, and maintaining department documents, checklists, and spreadsheets
• Assist the Paralegal Manager with delegating work stream tasks to the paralegal team
• Review and report to the Paralegal Manager of paralegal departments Intapp and overtime entries
• Assist with the paralegal department budgets, including process invoices/statements

Administrative Assistant Skills & Requirements

• Previous administrative experience within a law firm is essential
• Intermediate level of proficiency in Word, Excel, and PowerPoint
• Understands professional boundaries and commitment to maintaining them in workplace relationships
• Creative, flexible, adaptable, and able to work cross-functionally
• Ability to work additional hours, as needed, for which overtime will be paid