Administrative Assistant

JobStart Scheme; Belfast; On-site; GBP 40,000 - 60,000; Part time

Job summary

A Northern Ireland company is seeking an Administrative Assistant to support management and site teams. The role involves office administration, scheduling, and communication with clients and suppliers. Ideal candidates will have prior experience in administrative roles, strong organizational skills, and GCSEs in English and Maths. This temporary position offers up to 25 hours per week at a pay rate of £12.50 per hour.

Qualifications

• Experience in a fast-paced office environment.
• Ability to handle confidential information.
• Skills in managing calls, emails, and correspondence.

Responsibilities

• Provide daily administrative and clerical support to management and field teams.
• Manage calls, emails, and correspondence professionally.
• Schedule jobs, allocate staff, and maintain accurate site documentation.
• Prepare and issue quotations, purchase orders, and invoices.

Skills

Previous experience in an administrative or office support role

Excellent communication and organisational skills

Strong attention to detail and accuracy

Experience with invoicing or basic bookkeeping

Full UK driving licence

Education

GCSEs in English and Maths at Grade C / Level 4 or above

Job description

THE EMPLOYER IS: DPMNI LTD. As an Administrative Assistant, you’ll play a key role in supporting both the management and site teams. You’ll handle general office administration, coordinate job schedules, process invoices, and communicate with clients, suppliers, and staff to ensure all projects run efficiently and on time. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, has strong organisational skills, and takes pride in being the person who keeps things moving behind the scenes.

Responsibilities

• Provide daily administrative and clerical support to management and field teams.
• Manage calls, emails, and correspondence professionally and efficiently.
• Schedule jobs, allocate staff, and maintain accurate site documentation.
• Prepare and issue quotations, purchase orders, and invoices.
• Track materials, subcontractor details, and completed works.
• Support bookkeeping and expense tracking.
• Maintain organised filing systems and office supplies.
• Liaise with clients, suppliers, and internal teams to ensure clear communication.
• Prepare reports, letters, and documentation as required.
• Handle confidential information with care and professionalism.

Skills and Qualifications

• Previous experience in an administrative or office support role (construction or property maintenance background desirable).
• Excellent communication and organisational skills.
• Strong attention to detail and accuracy.
• Experience with invoicing or basic bookkeeping (advantageous).
• GCSEs (or equivalent) in English and Maths at Grade C / Level 4 or above.
• Full UK driving licence (if occasional site or supplier visits are required).

Further Information

The Employer is: DPMNI LTD

JobStart Opportunity - Working Hours Information

Standard Hours: up to 25 hours per week. Flexible/Reduced Hours: May be available upon approval by a Work Coach. Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment. The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.

Vacancy ID 1741399 Job Sector Secretarial and Administration Area Belfast Location Belfast Salary £12.50 per hour. No. vacancies 2 Contract Type Temporary Weekly hours 25 Published date 23/10/2025 Closing date 03/12/2025 Worktime Between 8am - 6pm, Monday - Friday, to be confirmed with employer.

Area: Derry or Londonderry
Closing date: 06 Nov 2025

Area: All of Northern Ireland
Closing date: 07 Nov 2025