Administrative Apprentice

KIMS Hospital; Grove Green; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare provider in Grove Green is seeking a detail-oriented Apprentice Administrator to support recruitment and training functions. This role involves administrative duties such as issuing offer letters, conducting pre-employment checks, and ensuring compliance with regulations. The ideal candidate will work towards a Level Three NVQ in Business Administration while assisting in onboarding and training processes. Strong organizational skills and attention to detail are essential for success in this role.

Benefits

Competitive salary

33 days annual leave

Free secure staff parking

Private health insurance

Discounted gym membership

Qualifications

• Previous experience as a compliance administrator in a regulated environment.
• Ability to manage changing workload and meet deadlines.
• Experience with recruitment compliance administration desirable.

Responsibilities

• Issue offer letters and contracts for new starters.
• Conduct pre-employment checks in line with requirements.
• Maintain contact with candidates throughout the recruitment journey.
• Support the induction process and training organization.
• Run mandatory training compliance reports.

Skills

Attention to detail

Organisational skills

Communication skills

Proficient in MS Word

Proficient in Excel

Proficient in Outlook

Education

5 GCSEs (A-C) including Maths and English

Job description

Are you a highly organised administrator with a passion for recruitment, compliance, and training, looking to make a real impact within a regulated healthcare environment? Are you keen to work towards a Business Administration qualification and looking for a role where you can develop your skills while supporting high-quality recruitment and training processes? KIMS Hospital is looking for an organised and detail-focused Apprentice Administrator to provide excellent administrative and compliance support within our Recruitment & Training function. Working as part of the Recruitment & Training Team, you will play a key role in ensuring candidates are onboarded and trained within agreed timescales, while maintaining the highest standards of quality and compliance. You will support both internal and external stakeholders and help deliver an excellent recruitment and training service across the organisation, whilst working towards a Level Three NVQ in Business Administration.

Key Responsibilities & Compliance

• Issue offer letters, contracts, terms and conditions, and new starter documentation.
• Carry out pre-employment checks in line with both Business and CQC requirements.
• Maintain regular contact with candidates throughout the recruitment journey.
• Provide updates and support to hiring managers on candidate progress.
• Support the induction process, including preparing paperwork, organising refreshments, and facilitating induction weeks alongside the wider HR team.
• Work closely with the L&D Coordinator to ensure new starters are booked onto mandatory and role-specific training.
• Prepare training registers and ensure certificates and feedback are uploaded and filed correctly.
• Distribute post-course materials such as information leaflets and further reading.
• Run mandatory training compliance reports.
• Monitor training bookings and communicate available sessions to the business.
• Monitor professional association requirements and issue reminders, escalating concerns where necessary.

Qualifications & Experience

• A good standard of secondary education, with at least 5 GCSEs (A-C or equivalent), including Maths and English.
• Experience as a compliance administrator in a busy, diverse regulated environment.
• Experience producing offer letters and terms and conditions of employment.
• Excellent attention to detail and accuracy.
• Strong organisational, planning, and time management skills.
• Ability to manage a changing workload and meet deadlines.
• Excellent communication and relationship-building skills.
• Proficient IT skills, particularly MS Word, Excel, and Outlook.
• Desirable experience of recruitment compliance administration within a healthcare environment.

Benefits

• Competitive salary.
• 33 days annual leave (including bank holidays).
• Free secure staff parking.
• Pension scheme.
• Private health insurance.
• Life assurance.
• Up to 40% off some KIMS Hospital services.
• Employee Assistance Platform.
• Retail discounts and cashback.
• Discounted gym membership.
• Annual flu vaccination.
• Free eye test.

KIMS Hospital is committed to building a diverse and inclusive working environment. We are proud to be an equal opportunities and disability confident employer.