Administration Team Leader

Bauer Media Outdoor; Dartford; On-site; GBP 28,000 - 34,000; Full time

Job summary

A leading Out of Home media company in Dartford is seeking an Administration Team Leader to oversee a proactive team at the delivery depot. The role involves managing administrative tasks, training staff, and maintaining records. Candidates should demonstrate excellent organisational skills, team management experience, and proficiency in Microsoft Office, particularly Excel. A salary of £33,400 annually is offered, along with flexible working hours and a comprehensive benefits package including bonuses and holidays.

Benefits

Quarterly Bonus Scheme

Flexible working

25 days holiday + Bank Holidays

Company Pension Scheme up to 8%

Life Insurance

Healthcare Cash Plan

Employee discount scheme

Qualifications

• Strong organisational and administrative skills are necessary.
• Experience supervising employees and managing teams is needed.
• A proactive and hands-on approach to administration is essential.

Responsibilities

• Management of administration tasks via emails, calendars, and meetings.
• Performance management and provision of training to the team.
• Monthly checks on administration tasks for consistency and feedback.
• Interrogation of financial databases to assist with reporting.
• Preparation and management of Excel spreadsheets.

Skills

Organisational skills

Team supervision

Proactive approach

IT literacy

Strong Excel skills

Flexible work ethic

Tools

Microsoft Office

Job description

Who are we?

Bauer Media Outdoor is one of the leading Out of Home media owners, committed to Creating the Future of Media, Out of Home, with more than 40,000 advertising sites in our portfolio. Our talented team of over 650 people work in 14 locations across the country, creating and delivering some of the most memorable advertising campaigns in the UK.

The role:

We are now looking for a proactive and hands on Administration Team Leader to join the Delivery team at our Dartford Depot. The team at Dartford cover the posting, cleaning and maintenance of advertising units across London, along with the management of high levels of stock in the busy depot.

Team Leader responsibilities will include:

• Management/organisation of administration teams tasks via emails, calendars, meetings
• Performance manage and provide training and support to the administration team.
• Monthly checks on administration tasks to ensure consistency and feedback on any issues arising.
• Inserting and amending employee details and managing absence records in HR/Payroll Systems
• Interrogation of financial and statistical databases to assist the operations manager in preparation to provide reports on SLA's and KPI's
• Preparation and management of excel spreadsheets to identify end of year costs for branch.
• Assist with construction task which can include TM plans, Permits and Pro Maps

As the Team leader you would be required to work alongside the administrator to complete the below tasks:

• Daily updating of databases
• Travel arrangements and overnight stays for staff members within Branch
• Raising Purchase Orders and Sundry Requests, liaising with customers, councils and contractors regarding their accounts and follow up enquiries and discrepancies.
• Update of various excel spreadsheets for national and regional stock, arrangement of transport required for stock transfer from branch to branch.
• Liaison with Delivery Team Leaders for ordering of stock and maintaining spreadsheet to identify costs and discrepancies.
• Preparation of Purchase Orders, Sundry Requests- updating Accounts spreadsheet across all areas of service
• Maintaining H&S records to ensure staff are up to date with all training required to carry out their roles.
• Ensuring office/branch is supplied with all stationery, PPE clothing, beverages.
• Ordering of Maintenance Stock on behalf of Maintenance Team Leader
• PPE Inspections – update of Eco-online

Skills and Experience we require

• Demonstrate strong organisational and administrative skills
• Experience of supervising employees and/or a team
• A proactive and hands on approach to the role
• IT literate with Microsoft Office knowledge
• Strong Excel Skills
• A confident and flexible work ethic

What’s in it for you?

Our people are bonded by humility and commitment to challenge the status quo. We offer a great team to be a part of, a home for your individuality, as well as a place to bring fresh ideas and to grow and develop. We have a fun and informal culture while also being a future-facing business that wants to make a difference. So, Bring you. Shape us

• A salary of £33,4000 per annum
• A 37.5 hour working week, Monday-Friday.
• Quarterly Bonus Scheme based on achievement of tasks
• Flexible working
• 25 days holiday per year + Bank Holidays
• Company Pension Scheme of up to 8%
• Life Insurance
• Group Income Protection Scheme
• Healthcare Cash Plan
• Participation in an employee discount scheme

Does this sound like the role for you? Why not apply today!

At Bauer Media Outdoor, we are committed to treating everyone with fairness and respect, regardless of their race, gender, age, ethnicity, background, sexual orientation, disability, or any other differences. We work hard to foster an inclusive environment, a place you can be yourself.

We support reasonable adjustment requests from candidates and employees. If you're interested in joining us to shape the future of out-of-home media, we'd love to hear from you.