Administration Support Officer

JobStart Scheme; Belfast; On-site; GBP 40,000 - 60,000; Part time

Job summary

A local organization in Belfast is looking for an Administration Support Officer to provide administrative services to staff. Responsibilities include maintaining databases, assisting with meeting arrangements, and handling financial records. Applicants should have reception and administration experience, especially with Microsoft Word and Excel. The role offers up to 25 hours per week, with flexible hours possible. Ideal for those on eligible working-age benefits. Starting pay varies by age, with opportunities for additional hours depending on availability.

Qualifications

• Previous experience in administrative support is necessary.
• Experience with database management, word processing, and spreadsheets is preferred.
• Customer service skills are important for greeting visitors and answering calls.

Responsibilities

• Provide administrative support to Youth Link staff.
• Maintain databases and mailing lists.
• Assist with meeting arrangements and hospitality.
• Help prepare and fulfil correspondence and financial records.
• Handle telephone calls and other administrative tasks.

Skills

Reception experience

Administration experience with Microsoft Word

Administration experience with Microsoft Excel

Ability to work in team

Job description

THE EMPLOYER IS: YOUTH LINK NIThe Administration Support Officer will be responsible for the provision of administrative support services to Youth Link staff and will work as part of a team of staff and volunteers.

Responsibilities

• Liaise closely with programme staff, providing support to ensure the requirements set by internal and external bodies are met.
• Record, monitor & maintain databases and mailing lists. Preparing and issuing routine correspondence to course participants & sessional workers.
• Assist with the booking of rooms and provision of hospitality for training events while ensuring these are kept tidy and resourced.
• General administrative duties to include, preparation of papers and correspondence, word processing, spreadsheets, development and maintenance of filing systems and provision of general clerical assistance.
• Assist with arrangement of meetings, preparing and circulating papers.
• Purchasing general supplies (groceries etc), materials for youth workers and office stationery supplies.
• Assist the Finance Officer with the preparation of supplier and customer invoices and payments and the maintenance and management of all other accounting records.
• Assist with applications to funders, submit statistical and other returns to stakeholders/government bodies and preparation of financial returns to funders and facilitate verification and audit checks.
• Other duties such as answering and transfer telephone calls, handling enquiries, welcoming visitors, and accepting deliveries.

Skills and Qualifications

• All training will be provided.
• Reception experience - answering calls and greeting guests.
• Administration experience - Microsoft Word and Excel.
• Previous experience in the areas listed within the job description.

Further Information

The Employer is: YOUTH LINK NIJobStart Opportunity - Working Hours Information.Standard Hours: up to 25 hours per week.Flexible/Reduced Hours: May be available upon approval by a Work Coach.Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.

Vacancy ID 1749097 Job Sector Secretarial and Administration Area Belfast Location Belfast Salary 16-17 £7.55, 18-20 £10.00, 21 plus £12.21 per hour No. vacancies 1 Contract Type Temporary Weekly hours 25 Published date 04/12/2025 Closing date 14/01/2026 Worktime To be confirmed with employer