Administration Support for Head of Catering, Contracts and Performance

NHS; Tees Valley; On-site; GBP 24,000 - 27,000; Part time

Job summary

A healthcare organization in Middlesbrough seeks an Administration Support for the Head of Catering, Contracts, and Performance. This part-time role involves providing administrative support, assisting in menu planning, and managing records. The ideal candidate has an NVQ Level 3 in Business & Administration and experience in administrative roles. Excellent communication skills are essential for this position offering a salary of £24,937 to £26,598 per annum (pro rata).

Qualifications

• Experience of providing administrative support is essential.
• Competency in Microsoft Office is necessary.
• Good attention to detail and ability to prioritize tasks.

Responsibilities

• Provide administrative support to the Head of Catering.
• Assist in writing contract tenders and planning menus.
• Manage calendars, organize meetings, and maintain records.

Skills

Microsoft Office

Communication skills

Customer care

Organizational skills

Education

NVQ Level 3 in Business & Administration

ECDL Level 1 & 2

Job description

Overview

Administration Support for Head of Catering, Contracts and Performance – NHS Tees Esk and Wear Valleys NHS Foundation Trust. Based at Acklam Road Hospital, Middlesbrough. This is a job share/part-time role (22.5 hours per week) with Monday to Wednesday, 9am–5pm.

The post holder will support the Head of Catering, Contracts & Performance and the team in the Trust’s Hotel Services Catering, Contracts & Performance Team. The role involves contributing to planning and production of trust-wide menus, assisting in writing contract tenders, managing calendars and emails, organizing and minuting meetings, producing KPI reports, maintaining action logs and in-house financial records, and handling incoming calls with general administrative support. Excellent communication and customer care skills, and the ability to maintain confidentiality, are essential.

Please note: You must have the Right to Work in the UK to be eligible for appointment. The role does not meet the eligibility criteria for sponsorship under the Skilled Worker visa.

Responsibilities

• Provide administrative support to the Head of Catering, Contracts & Performance and the team.
• Assist with planning and production of trust-wide menus and writing contract tenders.
• Manage calendars and emails; organize and minuting of meetings; production and distribution of KPI reports.
• Maintain action logs and in-house financial records; handle incoming phone calls; provide general administrative support.
• Maintain confidentiality and demonstrate excellent communication and customer care skills.

Qualifications and Skills

• NVQ Level 3 in Business & Administration (essential).
• Experience of providing administrative support; competency in Microsoft Office.
• ECDL Level 1 & 2 (essential).
• Good organisational skills with attention to detail; ability to prioritise; accurate keyboard/typing.
• Desirable: experience in admin support in contract management.

Personal Attributes

• Flexible approach to work; ability to work under pressure; ability to work on own initiative and as part of a team.
• Confident, friendly, and able to relate to people at all levels.

Details

• Band 3; Salary £24,937 to £26,598 per annum (pro rata).
• Contract: Permanent; Working pattern: Part-time, Job share.
• Location: Acklam Road Hospital, Acklam Road, Middlesbrough, TS5 4EE.
• Job reference: 346-EF-059-25-B.

About Us

We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby. We are committed to improving wellbeing and involve patients, families and carers in care decisions.