Administration Support Assistant (Facilities)

NHS Scotland; Glasgow; On-site; GBP 60,000 - 80,000; Full time

Job summary

A prominent healthcare provider in Glasgow is seeking an experienced administrative professional to support the facilities management team. You will undertake a variety of clerical tasks, ensuring efficient operations within the hospital’s helpdesk. The ideal candidate will possess a strong administrative background, proficiency in Microsoft 365, and excellent communication skills. This full-time position offers a supportive environment with competitive benefits, including enhanced pay and generous leave entitlements.

Benefits

Competitive salary

Generous leave entitlements

Access to health and leisure facilities

Discounts and benefits for staff

Qualifications

• Experience creating and using Excel spreadsheets.
• Positive 'can-do' attitude essential for success.
• Ability to frequently re-prioritize tasks effectively.

Responsibilities

• Complete a wide range of admin and clerical tasks for the facilities management team.
• Support the wider facilities management team and helpdesk operations.
• Prioritise tasks and work efficiently under pressure.

Skills

Strong administrative background

Experience with Excel and Microsoft 365

Excellent communication skills

Organisational skills

Ability to work under pressure

Interpersonal skills

Job description

About the Post

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK, employing around 40,000 staff across a wide range of clinical and non‑clinical professions. The post is within NHS Greater Glasgow & Clyde’s (NHSGGC) Facilities team, working in the Queen Elizabeth University Hospital Helpdesk and administration service. The shift pattern is Monday to Friday 08:30 am to 16:30 pm, with full‑time working hours for all Agenda for Change posts set at 36 hours effective 1 April 2026.

Responsibilities

• Complete a wide range of admin and clerical tasks for the facilities management team.
• Support the wider facilities management team and helpdesk operations.
• Prioritise tasks and work efficiently under pressure.

Qualifications

• Strong administrative background with experience creating and using Excel spreadsheets and other Microsoft 365 applications.
• Excellent communication and organisational skills, with a positive “can‑do” attitude.
• Interpersonal skills, ability to work under pressure and frequently re‑prioritise tasks.
• Strong work ethic and the ability to carry out all duties safely and to a high standard.

Benefits

NHS Greater Glasgow & Clyde pays more than the living wage, offers enhancements for unsociable hours, generous leave entitlements based on hours worked, and access to many discounts and benefits including Health and Leisure facilities.

Contact

Informal contact: Peter Toland – Administration Manager on 0141 354 9614 or [e-mail].

Application Policy

All applicants should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools or other third‑party assistance to generate, draft or significantly modify responses is strongly discouraged. Failure to comply may result in the application being withdrawn.

Diversity and Inclusion

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. The organisation promotes a culture of inclusion and is proud of its diverse workforce. As a Forces Friendly Employer, the NHS supports applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.