Administration/ Reception Assistant

Humber Teaching NHS Foundation Trust; Willerby; On-site; GBP 22,000 - 28,000; Full time

Job summary

A health and social care Trust is seeking a Full-time Administration/Reception Assistant responsible for various administrative tasks, leading the reception area, and managing communications effectively. Candidates should be proactive with strong organisational and communication skills. This role offers an enhanced leave package and health and wellbeing support.

Benefits

Enhanced leave package

Health and wellbeing support

Qualifications

• Proactive approach to managing and prioritising workload independently.
• Ability to work without direct supervision in a conscientious manner.
• Experience using computerised administration systems preferred.

Responsibilities

• Provide efficient and confidential administrative support.
• Answer queries and manage communication effectively.
• Scan, photocopy, file, and complete reports in a timely way.

Skills

Attention to detail

Organisational skills

Communication skills

Problem solving

Job description

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role.

Full-time Administration/Reception Assistant

In this role, you will be responsible for carrying out various administrative tasks that help coordinate teams within Humber Facilities Services effectively. This position requires a proactive approach, enabling you to manage and prioritise your workload independently.

Additionally, you will lead the effort to open the reception area and prepare the space to create a welcoming environment for staff and visitors upon their arrival. Your attention to detail and organisational skills will be essential in establishing a smooth and professional atmosphere.

Please note that this is a mobile position, requiring travel across the Trust's sites. Working hours are Monday to Friday, 9:00 AM to 5:00 PM, but these can be discussed during the interview.

Responsibilities

• Provide efficient and confidential administrative support to Humber Facilities Services, including Catering, Domestic Services, Portering, Reception, and Security.
• Utilise Trust computerised administration systems effectively.
• Answer queries, utilising skills in problem solving, chasing, and progressing queries.
• Scanning and photocopying, filing, word processing, and completing reports in a timely way, ensuring deadlines are met.
• Manage all communication effectively (electronic, paper and verbal) in a confidential manner, document as appropriate and disseminate information received to their intended recipients.
• Work without direct supervision in a conscientious, professional, and diligent manner.
• Update and send to all sites order forms and allergen information.

About Us

We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire.

We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.

We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.

Equality and Diversity

We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.

Work-Life Balance

Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.

Benefits

We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.

From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.