Administration Assistant - VR/31546

Thorpe Molloy McCulloch Recruitment Ltd; Aberdeen City; On-site; GBP 60,000 - 80,000; Part time

Job summary

A commercial property firm in Aberdeen is seeking a part-time Administrative Assistant to support office operations. Responsibilities include managing enquiries, office management duties, and administrative support for key staff. This role offers flexibility, making it suitable for parents or those returning from a career break. Previous office experience is preferred but not essential.

Qualifications

• Outgoing personality with good communication skills.
• Ability to manage office tasks effectively.
• Proactive in handling responsibilities.

Responsibilities

• Manage incoming enquiries and greet visitors.
• Handle administration of contractors and company vehicles.
• Raise Purchase Orders and manage property duties.

Skills

Strong communication skills

Proactive attitude

Team collaboration

Job description

Working within the property industry, you will join a friendly and collaborative team as an Administrative Assistant supporting the day to day running of a successful commercial property firm.

Key Responsibilities Include:

• Managing incoming enquiries, greeting visitors, and office management duties (ordering stationary, document copying, filing, and archiving).
• Administration of contractors, company vehicles, and company flats, as well as direct administrative support for Directors, Project Manager and Executive Assistant.
• Raising Purchase Orders.
• Property management duties including arranging meter installations, addresses for new builds, providing utility readings, management of Key Register.

This role is a part-time position on a 12 months’ fixed term contract. Property experience is not essential, any previous office experience will be considered. Applicants should be outgoing with strong communication skills and the ability to work well with others as well as be proactive in their own work.

If you are looking to return to an office setting after a short career break, this could be an excellent opportunity for you. This vacancy is ideal for parents searching for a position that fits with school hours and can be flexible to suit school drop-off times.

TMM Recruitment INDOS

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