Administration Assistant

Esh Group; Leeds; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading construction company is seeking a highly organized individual for an administrative support role in Leeds. You will manage office tasks like answering calls, booking meeting rooms, and ensuring overall office organization. Candidates should have prior administrative experience and good skills in Microsoft Office applications. This role is vital in maintaining office efficiency and adhering to health and safety standards.

Responsibilities

• Provide primary support in answering incoming calls.
• Cover reception duties where necessary.
• Booking meeting rooms as required.
• Ensure meeting rooms are clean and tidy.
• Complete any adhoc typing requests as required.
• Perform general printing and scanning operations.
• Manage stationery supplies and post for the office.
• Assist with compilation of reports for management meetings.

Skills

Proactive Communication Skills

Attention to detail and accuracy

Excellent time management skills

Good planning and organisational skills

Ability to multi task

Ability to work well under pressure

Strong level of organisation

Ability to work alone and as part of a team

Education

Administration experience within a busy office environment

Good knowledge of desktop packages such as Word, Acrobat Reader, Excel, PowerPoint

Job description

About The Role

We are seeking a highly organised individual to provide administrative support to our Leeds office and site teams. You will manage your own workload to meet deadlines accurately, follow established processes to ensure consistency and best practice, and demonstrate a proactive approach in all duties.

Location

Leeds

What We Will Expect From You

• To provide primary support in answering incoming calls
• To cover reception duties where necessary e.g. Meetings / Visitors
• Making drinks for visitors and meetings
• Booking meeting rooms as required
• Ensuring the meeting rooms are clean and tidy and ready for each meeting throughout the day
• Keeping the kitchen tidy / stacking the dishwasher at the end of the day
• To action tasks issued by the Office Manager, Leeds office staff and site teams in a timely and professional manner
• Ensure all information produced for site start up is in line with correct and up to date legislation, Esh ‘Everyone Safely Home’ Brand and QA procedures
• Complete any adhoc typing / letters requests as required
• General printing and scanning operations
• Scanning of delivery tickets from site
• Carrying out QA checks on drawings uploaded onto Viewpoint via the workflow
• Printing drawings on the plotter from Viewpoint once accepted on the workflow
• Inputting of information onto Smartwaste
• Ensuring stationery supplies including tea, coffee and cleaning supplies are kept at a satisfactory level for the office
• Ensure the phone lists and car registration lists are updated on a regular basis
• Manage the internal and external post for the office including franking and going to the post office / post box
• Ensure stationery cupboard is kept in order and tidy
• Manage plotter paper supplies
• Assist with compilation of reports for management meetings (if required to cover Office Manager)
• First Aider and Fire Marshall
• Being a key holder and opening up / locking up the office if required
• General other administration duties for all teams as and when required
• Accuracy to detail and presentation of work
• Accuracy of being aware of, and meeting deadlines
• Proactive approach and attitude to all work tasks
• Recognise the importance of fairness and equality in the workplace, treating everyone with dignity and respect
• The Group is committed to achieving a high standard of Health and Safety in all its activities and the post holder will be expected to contribute to maintaining standards to ensure compliance with all appropriate legislation
• To take a full role in the implementation of personal development through appraisals and to participate in any identified training or development opportunities

It is not possible for this document to totally encompass or define all tasks that may be required of the post holder. The outlined duties may therefore vary from time to time without materially changing either the character or level of responsibility.

Qualifications

• Administration experience within a busy office environment
• Good knowledge of desktop packages such as Word, Acrobat Reader, Excel, PowerPoint

Attributes & Skills

• Proactive Communication Skills
• A pleasant and confident telephone manner
• Attention to detail and accuracy
• Excellent time management skills
• Good planning and organisational skills
• Ability to multi task
• Ability to work well under pressure
• Strong level of organisation
• Ability to be proactive e.g. during quiet business times
• Ability to work alone and as part of a team