Administration Assistant

Sodexo; United Kingdom; On-site; GBP 25,000; Full time

Job summary

A leading facilities management company in Central Manchester is seeking an Administration Assistant. This role involves providing comprehensive administrative support, ensuring smooth daily operations, and maintaining high standards of governance and compliance. Candidates should have NVQ Level 2 in Business Administration, with strong organizational and communication skills. Join a team committed to inclusivity and excellence in service.

Qualifications

• Previous experience managing administration support functions.
• Experience in environments with confidentiality requirements.
• Proven experience within a similar role.

Responsibilities

• Provide comprehensive administrative support to the operational team.
• Manage visitor coordination and ensure high standards of hospitality.
• Maintain accurate records, databases, and documentation systems.

Skills

Communication skills

Organizational skills

Attention to detail

Proficient in Microsoft Office

Numerical skills

Education

NVQ Level 2 Business Administration or equivalent

Tools

SharePoint

Power BI

Job description

Overview

Administration Assistant – 40 Hours per week
Monday to Friday, 09:00 to 16:30
£24,071 PA
Central Manchester Hospital, Oxford Road, Manchester, M13 9WL

Join our team at Central Manchester Hospital as an Administration Assistant and play a key role in supporting the smooth operation of our facilities. You will be instrumental in maintaining high standards of governance, compliance, and operational performance, ensuring that all Sodexo and Trust policies are seamlessly followed. This role offers a unique opportunity to foster strong communication and collaboration between onsite operations, the Trust, and ProjectCo, helping to deliver exceptional soft services and uphold our commitment to excellence.

What You’ll Do

• Provide comprehensive administrative support to the operational team onsite, ensuring smooth daily operations.
• Assist team members with meeting deadlines, cover duties as needed, and support various administrative tasks such as diary management, appointment booking, and follow up activities.
• Manage visitor coordination, including liaising with internal and external guests, hosting visitors, and ensuring high standards of site hospitality.
• Handle travel and hotel bookings for team members and coordinate the ordering and return of IT hardware, stationery, and other supplies.
• Maintain accurate records, databases, and documentation systems (e.g., SharePoint, Power BI), including compiling reports, presentations, and contact details.
• Ensure compliance with company policies through audits and highlight any gaps to the Line Manager; support communication tasks to cascade information internally and externally.
• Attend meetings and training, complete mandatory training requirements, and support the team in maintaining efficient administrative processes.

What You Bring

• NVQ Level 2 Business Administration or equivalent.
• Previous experience of having managed a range of administration support functions.
• Proficient with Microsoft Office applications (including Outlook, Teams, Word, Excel, PowerPoint).
• Excellent numerical and verbal skills; excellent communication, organisational and administration skills, including editing and a keen attention to detail.
• Experience in environments with confidentiality requirements; articulate and thorough with attention to detail.
• Ability to be resilient and adaptable; able to work independently and as part of a team.
• Proactive, with initiative and ability to anticipate needs.
• Proven experience within a similar role, working with a very busy team and high standards.
• Experience in multi-country or multicultural teams is advantageous.
• Demonstrates discretion and the ability to handle confidential issues.

Ready to be part of something greater? Apply today! Career progression for the caring profession.

About Sodexo: We are committed to being an inclusive employer and a Disability Confident Leader. We welcome applications from diverse experiences, backgrounds, and identities. We aim to promote an inclusive culture and support employee networks.