Administration Assistant

Weightmans; United Kingdom; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading law firm is seeking an Administration Assistant for its Newcastle office. The role involves general file maintenance, diary management, and assisting Fee Earners with administrative tasks. Ideal candidates will have experience in a legal or office environment, strong organisational skills, and a flexible approach to work. Join a top employer recognized for fostering a supportive workplace culture, and contribute to delivering excellent client service.

Benefits

Recognition as a top employer

Supportive workplace culture

Qualifications

• Experience in a busy legal or office environment is desirable.
• Ability to show initiative and work autonomously when necessary.
• Knowledge of computers and office equipment.

Responsibilities

• General file maintenance.
• Opening and closing client files.
• Document and correspondence management.
• Diary Management for Fee Earners.
• Management of expenses system.

Skills

Organisational skills

Communication skills

Team player

Initiative

Flexibility

Education

Law Degree or LPC (or studying towards)

Tools

Spreadsheets

Job description

About your new role

Our Real Estate team provides a complete range of legal and advisory services on all aspects of commercial property to an excellent and diverse client base. This role is an opportunity to join an innovative and high performing, busy team. Our focus is on delivering a first class client service. Our clients range from major retailers, leisure operators, regional developers, local authorities and universities. We use bespoke case management systems to ensure that all documents are accurate and consistent, and our procedures are followed and deadlines met.

We are currently recruiting for an Administration Assistant to join our team in Newcastle.

As an Administration Assistant you will work as part of a team, assisting with all aspects of administration in accordance with the instructions from Fee Earners in the team.

Your main duties and responsibilities will be;

• General file maintenance
• Opening new client files
• Closing files and Archiving
• Carry out general administrative tasks such as filing, photocopying, key dating
• Reports and Billing
• Gathering and collating management information
• Document and correspondence management
• Diary Management for Fee Earners
• Management of expenses system
• Processing office and client account payment requests
• Carrying out any other tasks that fall within the aspects of the role or the wider teams

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role. As an Administration Assistant you will also ensure you comply with relevant Weightmans and client policies and procedures, and consistently work in accordance with our values.

About You

Ideally you will have previous experience of working in a similar role and in a similar environment. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We are also looking for you to have:

Experience in a busy legal/office environment is desirable

Have a Law Degree or a LPC (or studying towards) is desirable

A keen interest and willingness to learn all aspects of the relevant practice area

Candidate must be a team player

Are able to show initiative and be self-motivated when required to work on own

Strong organisational and communication skills

You must have the ability to prioritise tasks and your workload

Have good housekeeping skills

A ‘ will try anything' approach

Knowledge of computers and office equipment

You will be working with spreadsheets, Collecting data and producing MI reports

Why work for us

Come and join our award-winning organisation and team. Weightmans has been recognised as a leading employer for the 18th consecutive year at Britain’s Top Employers awards 2025, and ranking 5th in the list, the firm has also secured top positions in Chambers UK.

Embark on this journey with Weightmans towards becoming one of the Top 30 UK Law firms.

Why work for us? Take a look:

Work for Weightmans: voted a top employer | Weightmans

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Work for a firm where people matter – work for Weightmans