Administration Assistant

Essex Partnership University NHS Foundation Trust; Grays; On-site; GBP 24,000 - 27,000; Full time

Job summary

A healthcare organization in Grays is looking for an Administration Assistant to provide comprehensive administrative support within the HR Directorate. The role involves answering queries from various stakeholders, managing databases, and producing reports. Ideal candidates will have strong IT skills, including proficiency in Microsoft Office. The position is hybrid, offering flexibility, and includes a competitive salary package of £24,937 to £26,598 per annum, pro rata plus a High Cost Area Allowance.

Benefits

27 days holiday, rising to 33 after 10 years

Excellent pension of up to 14.5% of your pay

NHS discounts and staff benefits

Interest-free season ticket loans

Relocation package of £8K if moving to Essex

Mental health and wellbeing services

Qualifications

• Proven IT skills, particularly in Microsoft Office applications.
• Strong literacy and numeracy skills are essential.

Responsibilities

• Provide comprehensive HR advice via telephone and email.
• Produce and distribute written material within agreed timescales.
• Assist with covering reception areas as needed.
• Undertake trend analysis for future HR initiatives.
• Ensure delivery of high-quality administrative services.

Skills

IT and Keyboard Skills - Microsoft Office applications

Literacy and Numeracy Skills

Ability to travel independently across geographical area of the Trust

Previous NHS Experience

Job description

Go back Essex Partnership University NHS Foundation Trust

Administration Assistant

The closing date is 21 December 2025

The post holder will provide full administrative support across all work streams within the Human Resources Directorate. They will be required to resolve day‑to‑day problems independently and act as the first point of contact for enquiries from a variety of internal and external agencies and/or clients.

This role supports hybrid working.

Main duties of the job

• To provide comprehensive HR administration advice and support by telephone and email to Managers, staff and the HR Department
• To provide, plan, organise and implement a full range of administrative and project support services for the Corporate Business Support work streams, displaying initiative and the ability to work unsupervised.
• To maintain various databases across the HR work streams to ensure accurate records and staff records are continually maintained, working to agreed outcomes.
• To assist the HR team in undertaking audits when required.
• To assist with the collation of employee information producing reports as requested, working to agreed outcomes.
• To be able to adapt and coordinate plans at short notice to attend or coordinate a variety of meetings, conferences, workshops or training sessions.
• To implement and maintain effective manual and electronic filing systems.
• To undertake, maintain and facilitate a variety of Trust projects relating to HR services work streams.
• To develop a variety of procedures and protocols for own work area, working within a variety of Human Resource support work streams to maximise the effectiveness of the department and its objectives.

About us

Valuing you. Recognising your dedication. At EPUT, we look after you.

• Receive supervision and support to help you fulfil your potential.
• Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
• If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
• We run recognition awards to recognise staff's hard work and dedication.
• 27 days holiday, plus bank holidays, rising to 33 days after 10 years' service.
• Excellent pension of up to 14.5% of your pensionable pay.
• Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
• £8K relocation package if you move to Essex to join us
• Season ticket loans are interest‑free to cover the cost of travelling to and from work via tram, rail, or bus.

Work that wraps around your needs

• Flexible working: available from day one for most roles.
• Job share: Applications for job shares are welcomed.

Job responsibilities

OPERATIONAL RESPONSIBILITIES

• To accurately produce and distribute written material within agreed timescales
• To provide timely and accurate information relating to HR work streams.
• To assist with covering reception areas across Trust sites on an ad‑hoc basis as required by the HR Directorate.
• To undertake trend analysis and use this information to put forward plans for future HR initiatives, projects and training programmes.
• To work autonomously, undertaking project work and problem solving to ensure the delivery of a relevant and high quality business administration service is effectively administered and maintained across the HR Directorate.
• To work autonomously within set parameters, which will be monitored by line management.
• To assist in research and analysis of the market for a variety of HR development initiatives and projects working to agreed outcomes.
• To work within established/departmental procedures and practices.
• Work is managed by a delegated Assistant HR Advisor/HR Advisor.
• To ensure the HR sites meeting rooms are kept to a clean and presentable standard at all times.
• To ensure when typing any given work it is done so to a high standard, applying excellent literacy.
• The post holder will be required to implement and maintain the Health and Safety folder for the HR Department in which all risk assessments in relation to the environment/workplace are logged and a record of maintenance issues and outcomes are also logged and retained. Lessons learned in relation to incidents are also to be maintained in the Health and Safety folder.

Person Specification

Qualifications

• Literacy and Numeracy Skills

Skills

• IT and Keyboard Skills - Microsoft Office applications

Additional

• Ability to travel independently across geographical area of the Trust where required
• Previous NHS Experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Essex Partnership University NHS Foundation Trust

£24,937 to £26,598 a year Per annum, pro rata plus High Cost Area Allowance