Admin Support/Team Secretary | Coventry and Warwickshire Partnership NHS Trust

Coventry and Warwickshire Partnership Trust; Rugby; On-site; GBP 20,000 - 25,000; Full time

Job summary

A regional mental health provider in Rugby seeks a highly organised Admin Support/Team Secretary. You will provide vital administrative support to clinical teams, supervise staff, and maintain effective filing systems. The role requires proficiency in Microsoft applications and the ability to manage your own workload while working flexibly across multiple sites. Attractive benefits include generous leave and development opportunities.

Benefits

Generous annual leave

Learning and development opportunities

Salary sacrifice schemes

Discounts with retailers

Wellbeing support

Qualifications

• Experience in minute/note taking with accurate data inputting skills.
• Ability to travel independently and work across multiple sites.

Responsibilities

• Supervise the day to day workload of the Band 2 Admin Support/Reception Staff.
• Provide an administrative service across all services, including drafting business documents.
• Organise team meetings/events, including room bookings and accurate note-taking.

Skills

Good standard of English

Computer literate with knowledge of Microsoft packages

Professional attitude

Experience in time management

Ability to build effective working relationships

Job description

Are you a compassionate team player with a passion for supporting clinical teams and delivering exceptional service? We are looking for a highly organised Admin Support/Team Secretary to join our Children & Young Peoples Mental Health Team (previously known as CAMHS) to provide vital administrative support to our clinical teams.

The role is based at Hunter House, part of The Railings in Rugby with occasional cross cover to support staff in other locations (inc Stratford, Rugby and Coventry). The ability to travel independently between the sites is a requirement of the role & travel between sites during the working day will be reimbursed via e-expenses.

Key Responsibilities

• Supervise the day to day workload of the Band 2 Admin Support/Reception Staff
• Provide an administrative service across all services in the building including word‑processing, drafting and producing meeting notes, reports, letters and business documents from either audio or copy sources
• Undertake general office duties such as filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail
• Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff
• Maintain spreadsheets and databases including the production of regular information reports
• Be responsible for organising team meetings/events as required, including room bookings, taking accurate notes, transcription and circulation as appropriate
• Procure – order stationery, clinical supplies and equipment stock
• Use own initiative to meet tight deadlines
• Provide flexible administrative and clerical cover as required, including reception, occasionally working at another base during cross cover arrangements

Key Qualifications

• Good standard of English in order to format letters/documents, experienced in minute/note taking with accurate data inputting skills
• Computer literate with an excellent working knowledge of Microsoft packages
• Professional, confident and mature attitude with a ‘can do’ flexible approach to work and a positive approach to change
• Ability to build effective working relationships, be resilient, approachable and accessible
• Experience in managing and prioritising own workload; ability to travel independently and work across multiple sites

Benefits

• Generous annual leave entitlement which increases during your time with us
• Excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• Salary sacrifice schemes for lease car/vehicle, Cycle to Work, home and electronics, gym membership and more
• Discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• Wellbeing support, including an in‑house counselling service, external helpline and more
• Staff networks and support group

This advert closes on Wednesday 10 Dec 2025