Admin Officer (Belfast - Immediate)

VanRath; Belfast; On-site; GBP 27,000 - 29,000; Full time

Job summary

A public sector organisation is seeking an Administrative Officer to support financial activities and corporate services in Belfast. Responsibilities include processing invoices, managing contract data, and providing general administration. Applicants should have 5 GCSEs including English and Maths, at least 2 years' experience in finance administration, and proficiency in relevant software. Strong organisational and communication skills are essential in this full-time interim role.

Qualifications

• 5 GCSEs (A-C) including English and Maths.
• At least 2 years' administrative experience within a finance environment.
• Experience in payment processing and posting transactions.

Responsibilities

• Process purchase orders and invoices, resolve payment queries.
• Assist with bank, VAT, and ledger reconciliations.
• Maintain contract management database and assist with procurement.

Skills

Attention to detail

Organisational skills

Communication skills

Proficiency in MS Word and Excel

Education

5 GCSEs (A-C) including English and Maths

Qualification in business/finance/accounting

Tools

Sage Accounts

Job description

Administrative Officer - Corporate Services
Location: Belfast
Salary: £27,711 - £28,598
Working Pattern: Full-time
Contract: Interim opportunity

VANRATH are delighted to be supporting a well-established public sector organisation with the appointment of an Administrative Officer within Corporate Services. This role offers variety across finance, procurement support, performance reporting and general corporate administration.

The Role

The successful post-holder will provide efficient, accurate and confidential support across the Finance and Corporate Services functions. Key responsibilities include:

Finance Support

• Processing purchase orders and invoices, resolving payment queries and maintaining prompt-payment information.
• Assisting with bank, VAT and ledger reconciliations and producing routine financial data reports.
• Booking travel, training, couriers and managing stationery orders.
• Collecting, inputting and analysing financial data in line with established procedures.

Procurement & Contract Management

• Maintaining an up-to-date contract management database.
• Assisting with tenders, procurement exercises and contract monitoring.

Corporate Services & General Administration

• Responding to internal and external enquiries across finance, premises, IT and suppliers.
• Preparing meeting rooms and ensuring facilities and equipment are maintained.
• Carrying out general administrative duties such as photocopying, shredding, accepting deliveries and maintaining stock levels.
• Supporting cross-functional project work as required.

The Ideal Candidate

Applicants must demonstrate:

• 5 GCSEs (A-C) including English and Maths.
• At least 2 years' administrative experience within a finance environment.
• Experience using Sage Accounts or similar finance systems for payment processing and posting transactions.
• Strong accuracy, attention to detail and excellent organisational skills.
• Proficiency in MS Word and Excel, with the ability to extract and present data.
• Strong communication skills and the ability to work collaboratively.
• Experience completing bank reconciliations.

Desirable:

A qualification in business/finance/accounting and experience in a public sector finance or administrative setting.

For more information, please contact Ethan Boylan today. IND04