ADMIN ASSISTANT – NP200 ( / jobs / admin-assistant-np200)

Regis Recruitment LTD; Newport; On-site; GBP 20,000 - 25,000; Full time

Job summary

A recruitment agency in Newport is seeking an Administrative Assistant to handle various office tasks, including filing, typing, and managing appointments. Ideal candidates should have strong organizational skills, be computer literate, and demonstrate a professional demeanor. This role offers a dynamic work environment with an emphasis on teamwork and client interaction.

Qualifications

• Proven knowledge of office administration procedures.
• Experience in diary management and client interaction.
• Exceptional organisational skills to manage appointments.

Responsibilities

• Perform administrative duties including filing and typing.
• Manage and coordinate office procedures efficiently.
• Handle sensitive information with confidentiality.

Skills

Knowledge of office administration procedures

Diary Management

Ability to work independently and in a team

Strong organisational skills

Attention to detail

Confident in dealing with clients

Computer literate with good Excel and Word knowledge

Good telephone manner

Good typing and keyboard skills

Good level of English spelling and grammar

Job description

Days :

Mon – Fri

Hours – 9am – 5.30pm

(Some Saturday work may be required)

JOB DESCRIPTION :

To carry out administrative duties such as filing, typing, copying, binding, scanning etc.

To write letters / emails on behalf of office staff.

To audio type inventories.

Reception duties (greeting the public, dealing with telephone enquiries.)

Maintaining computer and manual filing systems.

Provide information to internal colleagues or external enquirers.

Handling sensitive information in a confidential manner.

Coordinating office procedures.

Develop and update administrative systems to make them more efficient.

Resolve administrative problems.

Receiving, sorting and distributing post.

Managing staff appointments.

KEY SKILLS REQUIRED :

Knowledge of office administration procedures.

Diary Management.

The ability to work in a busy environment both part of a team and independently.

Strong organisational skills.

Meticulous attention to detail.

Happy to take initiative.

Confident in dealing with clients.

Computer literate with good knowledge of Excel and Word.

Good telephone manner.

Good typing and keyboard skills.

A good level of English spelling and grammar.

PERSONAL SKILLS REQUIRED :

The ability to multi task.

A high level of discretion and judgement.

A smart and professional appearance.

Be patience and take initiative.