Accounts Payable Representative - Finance & Administration

Bloomberg New Energy Finance; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading financial services provider in Greater London is seeking an Accounts Payable Representative to manage invoice processing and provide exceptional customer service. Responsibilities include handling high volumes of invoices, ensuring compliance with regulations, and reconciling vendor accounts. The ideal candidate should have a Bachelor's degree in accounting or finance, along with proven experience in Accounts Payable. This role offers an opportunity for career growth within a dynamic environment and encourages applicants from diverse backgrounds.

Qualifications

• Minimum of 3 years of previous work experience within Accounts Payable.
• Experience with an ERP is preferred.

Responsibilities

• Process invoices and manage controls effectively.
• Handle vendor and internal enquiries promptly.
• Reconcile vendor accounts and analyse discrepancies.

Skills

Invoice processing knowledge

Time management

Verbal and written communication

Attention to detail

Collaboration

Education

Bachelor's degree in accounting, finance, or related field

Tools

SAP

Job description

Accounts Payable Representative - Finance & Administration

Location: London

Business Area: Accounting and Finance

Ref #:

Description & Requirements

Bloomberg delivers critical information in a world where information matters. We give influential decision makers in business, finance, and government a competitive edge by connecting them to a dynamic network of news, people, and ideas. To do that, we need a constant flow of ideas, energy, and innovation-which is where you come in. At Bloomberg, you will have the opportunity to go above and beyond and to take risks. Be a part of an organisation that is entering new markets, launching new ventures, and pushing boundaries. Our ever expanding array of technology, data, news, and media services fosters innovation and empowers clients, offering nearly limitless opportunities for career growth.

Our Team

There are many responsibilities involved in running a business successfully, but maintaining strong control over Accounts Payable is among the most crucial. We are the team that ensures the company's payables are legitimate and accurate; we provide professional customer service to internal and external clients while consistently maintaining rigorous controls. In this role, you will work on various aspects of Accounts Payable processing within a dynamic and fast paced environment.

You will be responsible for processing invoices, handling ad hoc tasks, managing controls, and delivering projects while providing a positive experience for your stakeholders. To be successful, you will need a strong attention to detail and be an excellent problem solver. You can balance a high workload while understanding the vital importance of controls. You possess excellent communication and prioritisation skills, with the ability to present ideas for process improvements and the confidence to question the status quo. You thrive in a dynamic, open plan, team environment, and you understand the true meaning of exceptional customer service.

We'll trust you to:

• Invoice Ingestion: Scan and validate invoices received by email using OCR tools, resolve errors, and escalate technology issues as required within SLAs. Understand all ingestion channel workflows, their specifics, and opportunities, including the underlying technology architecture.
• High Volume Processing: Process large volumes of invoices in multiple languages, ensuring discrepancies are resolved or escalated in a timely manner.
• Invoice Compliance: Review and validate invoices to meet global standards and local government regulations, addressing tax discrepancies and coordinating with vendors for necessary revisions before processing.
• Government Compliance: Support e invoicing adoption and ensure adherence to local tax and regulatory requirements, liaising with bookkeepers when necessary.
• Withholding Tax Management: Work with Indirect Tax teams to identify and code invoices subject to withholding tax and assist with return preparation when required.
• Global Standards: Comply with global invoicing requirements, flagging discrepancies and reducing risk/fraud exposure.
• Classification Accuracy: Apply correct coding for general ledger accounts and cost centres, meeting specific business unit requirements. Actively learn business unit needs to ensure proper coding classifications.
• Account Reconciliation: Reconcile vendor accounts, analyse discrepancies, and resolve issues with vendors and business users.
• Purchase Ledger Management: Maintain and update the Purchase Ledger in line with departmental SLAs and policies.
• Month End Closing: Support activities to meet internal SLAs, ensuring all invoices are reviewed and actioned prior to closing.
• Automation & Efficiency: Embrace technology to enhance automation, optimise workflows, and improve the Source to Pay process.
• Query Resolution: Handle vendor and internal enquiries promptly through the internal ticketing system, including addressing payment issues, reversals, and approvals.
• Workflow Optimisation: Streamline processes for invoice processing, purchase order matching, and approval workflows.
• Professional Collaboration: Maintain professionalism in interactions with Accounts Payable, Source to Pay, Technology teams, and other stakeholders.
• Team Engagement: Participate in team meetings and training, applying Accounts Payable concepts to daily tasks.
• Self Service Advocacy: Actively encourage and reinforce the use of self service options for our internal and external stakeholders.
• Issue Analysis: Perform root cause analysis and effectively deliver solutions to stakeholders, vendors, and management.
• Ad Hoc Projects: Meet deadlines for accounting tasks, specific projects, and month/year end activities.

You'll need to have:

• A Bachelor's degree in accounting, finance, or a related field, or equivalent experience.
• Proven invoice processing knowledge.
• A minimum of 3 years of previous work experience within Accounts Payable.
• Excellent time management and organisational skills.
• Excellent verbal and written communication skills.
• The ability to cooperate and collaborate effectively with colleagues.
• Thorough attention to detail, performing all work with high levels of accuracy.
• Experience with an ERP (SAP preferred).
• Knowledge of basic financial and accounting terminology.
• Please note: we use years of experience as a guide, but we will certainly consider applications from all candidates who can demonstrate the skills necessary for the role.

We'd love to see:

• Fluency in a second language.
• Experience with EDI or other automated invoice ingestion/processing channels (e.g., Ariba, ERS, PO Plan).
• Experience collaborating on enterprise wide initiatives.
• Experience working within a Procure to Pay department.
• Knowledge of the Agile Scrum framework.

Does this sound like you?

Apply if you think we're a good match. We'll get in touch to let you know what the next steps are.
Bloomberg is committed to diversity. It drives our innovation. At Bloomberg, you'll have the opportunity to go above and beyond and to take risks. You'll be a part of an organisation that is entering new markets, launching new ventures, and pushing boundaries. Our ever expanding array of technology, data, news, and media services champions innovation and empowers clients - and offers nearly limitless opportunities for career growth.

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