Academic Excellence Executive Assistant

Ulster University; Belfast; On-site; GBP 28,000 - 33,000; Part time

Job summary

A leading university in Northern Ireland is looking for an Academic Excellence Executive Assistant to provide comprehensive support to the Faculty/School. Responsibilities include organizing events, data management, and supporting academic projects. The ideal candidate will have a good standard of numeracy and literacy, as well as experience in a business environment. Flexible working arrangements are available.

Benefits

Flexible working arrangements

Qualifications

• Good standard of numeracy and literacy.
• Experience in organizing events and making travel arrangements.
• Familiarity with management information systems/databases.

Responsibilities

• Provide support to Faculty/School leadership teams.
• Undertake project work, analysis, and research.
• Service meetings and assist in committee actions.

Skills

Event organization

Data management

Strong communication skills

Job description

Job Title: Academic Excellence Executive Assistant

School: Faculty of Arts, Humanities & Social Sciences – School of Applied Social and Policy Sciences

Campus: Belfast

Salary: £28,778 - £32,097 pro rata

Permanent / Part-Time - 18.25 hrs, Monday-Wednesday

Closing Date: 14th October 2025 – 23.30

Reference Number: 38446

ABOUT US

We are a university with a national and international reputation for excellence, innovation, and regional engagement, making a major contribution to the economic, social, and cultural development of Northern Ireland.

Our core business activities are teaching and learning, widening access to education, research and innovation, and technology and knowledge transfer.

THE ROLE

As a key member of the School/Faculty team, the role will support Academic Excellence in its broadest sense, as directed by the pressures/demands of the schools and faculties, at varying periods throughout the academic year/REF/TEF cycle.

The role holder will provide a comprehensive and professional support service to the Faculty/School leadership teams. The role holder will be involved in undertaking project work, analysis, and research under three broad headings: Research, Teaching, and Placement Support. However, while the main focus may be on one of these work streams, the focus may change according to the stage in the academic cycle, e.g. REF/TEF preparation.

ABOUT YOU

1. The post holder will be required to have a good standard of numeracy and literacy, either by qualification or work-related activities.
2. You will have experience of organising events and making travel and related arrangements, and of servicing meetings in a business/work environment, including taking notes and making a personal contribution to the work/actions arising from committees/meetings.
3. You will have experience of extraction and input of data within management information systems/databases, as well as drafting routine correspondence, papers, reports and spreadsheets and preparation and formatting of documents across different desktop and IT office applications.

The School of Applied Social and Policy Sciences holds a Bronze Athena SWAN Award in recognition of our commitment to advancing Gender equality in higher education. You can read more about what this means on our University website.

The University has a range of initiatives to support a family-friendly working environment, including flexible working.

The University is an equal opportunities employer and welcomes applicants from all sections of the community, particularly from those with disabilities. Appointment will be made on merit.