2734 - Ward Clerk

NHS; Barnsley; On-site; GBP 20,000 - 25,000; Full time

Job summary

A local healthcare provider in Barnsley is seeking a reliable Ward Clerk to support healthcare staff in a fast-paced environment. Responsibilities include managing patient records, assisting with admissions and discharges, and acting as the first point of contact on the ward. The ideal candidate will have excellent interpersonal skills, prior experience in a relevant role, and proficiency in IT systems.

Qualifications

• Previous experience in an administrative, receptionist or ward-based role is desirable.
• Good IT skills and confidence in using systems such as Microsoft Office.
• Excellent communication and interpersonal skills are necessary.

Responsibilities

• Maintain accurate and up-to-date patient records.
• Assist with patient admissions, discharges, and transfers.
• Ensure timely filing and retrieval of medical notes and documentation.
• Manage ward correspondence including emails and calls.
• Arrange follow-up appointments for patients.

Skills

Basic alphabetical and numerical skills

Good interpersonal skills

Basic Keyboard skills

Organisational skills

Ability to work independently and in a team

Education

Educated GCSE level standard or equivalent

Job description

This role is a fantastic opportunity for apprenticeswho are currently studying for NVQ Level 2/3, apprentices should note that thesalary would be Agenda for Change Annex 21 trainee rate (75%max of band)until they have completed their apprenticeship.

Interview Date: 8th October 2025

Are you an organised and compassionateindividual looking to support healthcare staff in a fast-paced environment?

Ward 33 are looking for a friendly,efficient and reliable Ward Clerk to join our busy Trauma and OrthopaedicDepartment at Barnsley Hospital. As a Ward Clerk, youll be the first point ofcontact on the ward providing vital administrative support to ensure thesmooth running of patient care. This is a fantastic opportunity to join adynamic multidisciplinary team.

Previous experiencein an administrative, receptionist or ward-based role (NHS experiencedesirable).

Good IT skills andconfidence in using systems such as Microsoft Office and patient databases.

Excellentcommunication and interpersonal skills.

Ability to workwell under pressure in a busy hospital environment.

A proactive,organised and compassionate approach to patient care.

Main duties of the job

The successful Ward Clerk will be responsiblefor:

Maintaining accurateand up-to-date patient records (electronic and paper-based).

Assist with patientadmissions, discharges, and transfers using hospital systems.

Ensure timely filingand retrieval of medical notes and other documentation.

Manage wardcorrespondence including emails, letters, and phone calls.

Arranging follow upappointments for patients as part of the discharge process.

Act as the first pointof contact for patients, visitors, and staff on the ward.

Answer telephone andin-person enquiries in a professional and helpful manner.

Direct visitorsappropriately and maintain confidentiality at all times.

About us

Wereserve the right to close positions early

BarnsleyHospital NHS Foundation Trust is a high performing Trust, currently ratedGood by the Care Quality Commission (CQC) and achieving significant progressin the delivery of our strategic objectives, including our ambition to be thebest Place to Work

We scored bestin the country in the most recent NHS Staff Survey for teamwork, compassionateleadership, and supporting work/life balance. In 2024's survey, the Trust alsoscored above average in every theme of the NHS People Promise the promise NHS colleagues make toeach other to improve the experience of working in the NHS for everyone

We are proud ofthe commitment of our colleagues to ensuring a strong and sustainable futureand our organisation is highly valued by our local communities

There has neverbeen a better time to join Barnsley Hospital. It is moving at pace and a wecan do this attitude is evident right through the organisation

BarnsleyHospital NHS FT is committed to promoting equality of opportunityand fair treatment to all applicants

Forindividuals who may require sponsorship under the skilled worker or health& care visa route please use the link on the right hand side of the advertto check your eligibility, please note that band 2 and 3 entry roles are nolonger eligible for sponsorship

Thecost of the DBS (criminal records check) for Band 6 and above roles will onlybe met by the successful candidate(s) through salary deduction

Job responsibilities

Job Description for Ward Clerk

Please refer to the attachedJob Description and Person Specification for full details of the role andresponsibilities.

SupportingDocuments

Please refer to thevalues-based recruitment guidance and associated documentation.

Person Specification

Skills & Abilities

• Basic alphabetical and numerical skills
• Good interpersonal skills
• Basic Keyboard skills
• Organisational skills
• Ability to work independently and in a team

Trust Values

• In around 100 words please describe what Equality & Diversity means to you and why they are important.
• In around 100 words please describe what motivates you to do a good job.

Qualifications

• Educated GCSE level standard or equivalent

Experience

• Understanding of confidentiality
• Knowledge of health and safety

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.