225927 Medical Secretary (KA)

NHS Lothian; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare provider in Edinburgh seeks an experienced Medical Secretary to join the Department of Clinical Neurosciences. The role demands significant secretarial experience, excellent communication and organisational skills, and proficiency in MS 365 applications. Successful candidates will handle various clerical duties and must demonstrate flexibility and effective audio typing skills. This full-time position offers a unique opportunity to improve workflows within a dedicated team.

Qualifications

• Significant secretarial experience is essential.
• Excellent communication and organisational skills required.
• Proficiency in MS 365 applications and NHS systems expected.
• Flexibility and ability to work under pressure necessary.
• English language competency required for effective performance.
• Excellent audio typing skills mandatory (typing test in interview).

Responsibilities

• Join the medical secretarial team within the Department of Clinical Neurosciences.
• Support the operations of the department by managing correspondence.
• Execute clerical tasks efficiently to meet departmental needs.

Skills

Secretarial experience

Communication skills

Organisational skills

Problem-solving skills

MS 365 applications

NHS administration systems (Trakcare)

Flexibility under pressure

Audio typing skills

Job description

Overview

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NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: .

Position

ROYAL INFIRMARY of EDINBURGH HOSPITAL
DEPARTMENT OF CLINICAL NEUROSCIENCES
MEDICAL SECRETARY/ ADMINISTRATOR
A&C Band 3
1x Full-Time 37 hours

Responsibilities

We are seeking highly experienced and enthusiastic individuals to join the medical secretarial team within the Department of Clinical Neurosciences (DCN).

You should have significant secretarial experience and possess excellent communication, organisational and problem-solving skills with working knowledge of MS 365 applications as well as NHS administration systems including Trakcare is essential.

You are required to be a flexible individual, with the ability to work well under pressure. A level of English language competency and communication skills necessary to perform this role safely and effectively is also required.

Essential qualities also include excellent audio typing skills. A typing test will form part of the interview process.

NHS Lothian is determined to improve the way their staff work, so we have developed a set of common values and ways of working which we need to turn into everyday reality - to the benefit of everyone working in the organisation and, most importantly, to the benefit of people using our services.

NHS Scotland is in the process of reducing their full time working week with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment will therefore reflect the new working hours. If you have any questions or concerns please contact the Recruiting Board.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by.

Please contact Steph Fleming, 0131 312 0680 or Carol McGowan 0131 312 0676 should you have any questions.

Qualifications and Skills

• Significant secretarial experience
• Excellent communication, organisational and problem-solving skills
• Working knowledge of MS 365 applications
• Experience with NHS administration systems including Trakcare
• Flexibility and ability to work under pressure
• English language competency for effective performance
• Excellent audio typing skills (typing test part of interview)

Employment Information

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Health Care Provider
• Industries: Hospitals and Health Care

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