12653 - Hub Manager: Activities- HMP Winchester

Ministry of Justice; Winchester; On-site; GBP 35,000 - 45,000; Full time

Job summary

A government department is seeking an experienced administrative manager to oversee the Activities Hub. The role involves managing staff, ensuring accurate documentation, and promoting opportunities to assist in reducing reoffending. Responsibilities include supervising transactional activities, managing budgets, and providing administrative support. This position demands strong leadership, organizational skills, and a commitment to improving outcomes for prisoners through effective program management.

Qualifications

• Proven experience in management or administrative roles.
• Ability to manage staff performance and development.
• Strong understanding of financial management procedures.

Responsibilities

• Manage the transactional activity and staff within the Activities Hub.
• Ensure accurate data entry into local and national systems.
• Draft communications and manage external stakeholder contact.
• Monitor performance and verify documentation compliance.

Skills

Management skills

Organizational skills

Analytical skills

Communication skills

Budget management

Job description

Overview of the job

This is an administrative managerial job within an establishment.

Summary

The job holder will be responsible for managing the administrative processes within the Activities Hub, ensuring that administration support is provided to the relevant pathways to assist in reducing reoffending through the provision of opportunities from reception to release.

This is a non-operational job with line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

Manage the transactional activity associated with the Activities Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked and ready for onward transmission where applicable:

• Pathways
• Student applications
• Monitoring contract delivery and performance
• Procurement of Goods for unit
• Regime Monitoring
• Management Information Systems
• Industries/Manufacturing
• Education Provision
• Activity/Labour Allocation
• Authorise prisoner pay amendments
• Healthcare

Promote the work of the Unit and provide opportunities for prisoners by organising:

• Job club
• Exit interviews
• Housing Clinics
• Induction Assessments
• Healthcare Clinics

Undertake other administrative management tasks including:

• Contribute towards the development of local policy, procedures and practice and ensure consistency of application
• Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation
• Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate
• Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working
• Analyse and act on data collected by the Hub and produce any relevant reports to show findings
• Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
• Monitor performance of the Hub
• Draft all external and internal communications on behalf of the Hub
• Provide Head of Function with management information relating to the relevant area
• Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management
• Act as first point of contact for relevant external stakeholders
• Act as requisitioner or approver dependant on local policy

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.