Postes à Montpellier, France

CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIMMYT is looking for a dynamic, self-motivated, and service-oriented professional to join the Engagement Chapter team as a Grants Management Analyst.

The position will be based at CIMMYT headquarters in Texcoco, State of Mexico, near Mexico City.

Specific duties:

• Execute Grants Management operational plans to help maintain annual fundraising levels at USD 250 million through 2027.
• Implement strategies to achieve Engagement Chapter KPIs related to resource mobilization.
• Deliver on individual work plans as well as multi-year plans within the DFS team.
• Ensure consistent application of institutional grant management policies and procedures.
• Identify and map key risks across the DFS area, contributing to the development and implementation of effective risk mitigation strategies.

Research, Prospecting & New Donor Engagement

• Support the prospecting process for new funding opportunities within existing multi-partner agreements.

Cultivation & Stewardship

• Support cultivation and stewardship efforts aimed at strengthening multi-partner collaborations.
• Foster strong relationships with all units and internal stakeholders to ensure effective coordination throughout the grant–project cycle, including monthly reconciliation meetings.
• Ensure grant-related information, records, documentation, and archiving are effectively managed and maintained in a timely and accurate manner:
• Produce monthly pipeline report.
• Produce monthly aging report.
• Manage Unit email account – follow up on received requests, tracking, and monitoring different actions derived.
• Management of Funder Platforms to ensure timely and accurate data entry and compliance

Improve the functioning of the department:

• Development of templates
• Update and dissemination of DFS Grant management Manual
• Build capacity on DFS processes within the unit and other units internal and external clients.

Coordinate grant management steps along the project cycle in collaboration with Involved units internal and external clients:

• Provide feedback to comply with funder requirements.
• Ensure Financial and Technical Reporting delivery and assurance quality standards.
• Serve as the main coordination point and front desk with auditors for grant-related audits.
• Ensure that Research Programs generate and provide all required documentation.

Project Management Minimums Coordination:

• Coordinate with Program teams to ensure timely follow-up, collection, and submission of all required documentation under CIMMYT’s Project Management Minimums.
• Track the submission status of PM Minimums documentation, review for completeness, and escalate any issues or delays to relevant stakeholders.
• Maintain and regularly update the centralized PM Minimums tracker, ensuring accuracy and accessibility for Program teams, the Project Management Office, and SMT.
• Set up and organize Teamwork project accounts for all new grants, ensuring proper documentation of key project information, milestones, and responsibilities.
• Oversee centralized storage of project documentation, prepare compliance reports, and flag documentation risks while recommending corrective actions.

Administration & HR

• Implement individual annual plan to ensure objectives and targets are accomplished.
• Follow all policies and procedures related to performance evaluation and internal assessments.
• Adhere to CIMMYT’s stated values and behaviors to promote CIMMYT’s culture in DFS.

Requirements

• The candidate must have a master’s degree in public administration, International Development, Business Administration, Project Management, or a related field.
• The candidate must have a minimum of 5 years of experience in grant management, donor-funded project coordination, financial and technical reporting, or working with international non-profit or research organizations.
• Advanced level of English language (English test will be administered; candidate must score a minimum of C2 as per CEFR).
• The candidate must exhibit a good knowledge of theories, practices, and procedures within a PM discipline.
• The candidate must be proficient in Microsoft Office (Excel, Word, PPT, Outlook) and ERP Systems
• The selected candidate must exhibit the following competencies: Critical Thinking, Creative Thinking, Communication, Customer Orientation, Teamwork, Problem Solving and Decision-making, Negotiation and Conflict Resolution,

CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law our package of benefits includes year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, social Mexican benefits (IMSS, SAR / Infonavit).