Support Centers - Executive Assistants

Shurgard NV; Marlenheim; Sur place; EUR 45 000 - 60 000; Plein temps

Résumé du poste

A leading self-storage provider in Europe is seeking an experienced Executive Support professional to provide comprehensive administrative assistance to Executives and Directors. This role includes calendar management, meeting scheduling, and collaboration with various teams. The ideal candidate has over 8 years of experience, strong organizational skills, and fluency in English. Competitive salary and benefits offered.

Prestations

Competitive salary

Comprehensive package of extra-legal benefits

Qualifications

• Proven track record with over 8 years of experience as an Executive Assistant or in a similar role.
• Fluent in English, both written and spoken; French and Dutch are a plus.

Responsabilités

• Provide comprehensive administrative assistance to Executives and Directors.
• Organize and support meetings across Europe, including travel and hotel bookings.
• Collaborate with various teams to support ongoing projects.
• Attend meetings as required and take minutes.
• Act as a point of contact for office-related matters in the European Head Office.

Connaissances

Strong organizational and time management skills

Excellent attention to detail

Ability to manage urgencies and priorities effectively

High level of confidentiality and discretion

Clear, professional communication

Excellent interpersonal skills to support team collaboration

Formation

Bachelor’s degree in Business Administration or related field

Outils

Windows and Office 365 tools (Outlook, Teams, SharePoint, Word, Excel, PowerPoint)

Description du poste

Overview

Executive Support Provide comprehensive administrative assistance to Executives and Directors, including complex calendar management, meeting scheduling, document handling and signing, digital and physical filing, internal and external communications, event organization, presentation preparation, expense reporting, and travel arrangements.

Responsibilities

• Executive Support - Administrative support to Executives and Directors covering calendar management, meeting scheduling, document handling, filing, communications, event organization, presentation preparation, expense reporting, and travel arrangements.
• Meeting & Event Coordination - Organize and support meetings across Europe, including travel and hotel bookings, agenda preparation, circulation of documentation, and coordination with local contacts.
• Project & Team Support - Collaborate with various teams to support ongoing projects and facilitate interactions with internal and external stakeholders.
• Process Improvement - Create process descriptions, flowcharts, and checklists; proactively identify opportunities to enhance workflows and team efficiency.
• Meeting Participation - Attend meetings as required, take minutes, and ensure follow-up on action items.
• Office Management Support - Act as a point of contact for office-related matters in the European Head Office, ensuring smooth daily operations with other Executive Assistants.

Skills

• Strong organizational and time management skills.
• Excellent attention to detail.
• Ability to manage urgencies and priorities effectively.
• Positive, focused, and proactive mindset.
• High level of confidentiality and discretion.
• Initiative in identifying areas for improvement and driving change.
• Interest in process optimization and willingness to learn new skills.
• Ability to complete work to deadlines and work independently.
• Team player with collaboration skills.
• Flexibility and openness to change.
• Clear, professional communication.
• Excellent interpersonal skills to support team collaboration.
• Awareness of and commitment to business performance targets.
• Self-development and continuous learning mindset.
• Comfort working with complex documents and data.
• Market and business awareness in day-to-day work.

Profile

• Proven track record with over 8 years of experience as an Executive Assistant or in a similar role supporting senior leadership.
• Bachelor’s degree in Business Administration, Communications, Organizational Management, Languages, or a related field — beneficial but not required.
• Fluent in English, both written and spoken; French and Dutch are a plus.
• Strong proficiency in Windows and Office 365 tools (Outlook, Teams, SharePoint, Word, Excel, PowerPoint).

And colleagues? Well, they are very important to you too. You like sharing and collaborating. You want to contribute to a fun and constructive work climate. And needless to say, you love to learn and to develop your knowledge and skills.

Contract type

Permanent

Full Time Equivalent %

100%

We offer

Be part of Europe’s leading self-storage company. At Shurgard, you’ll join a dynamic and supportive team where your work truly makes a difference. We offer a competitive salary along with a comprehensive package of extra-legal benefits—because we believe great performance deserves great recognition. Please note: This role does not include employer-sponsored work visa support. Applicants must already be authorized to work in Belgium at the time of hire and must maintain that authorization throughout their employment with us. Given the nature of the role, we are currently prioritizing candidates who are already residing in Belgium.

Job location

Belgium, Brussels European Support Center

Organisation

Shurgard is the largest self-storage provider in Europe. We have over 200 self-storage centres in 7 countries: Belgium, Denmark, France, Germany, Sweden, The Netherlands and United Kingdom. We help people store their belongings – often at times of big life changes. At Shurgard, we live and breathe our values of service, security, reliability, flexibility, convenience and cleanliness – to provide the best storage experience. Shurgard currently cater for the storage needs of more than 140.000 customers, employs over 700 people and is partly owned by Public Storage – the world’s largest owner and operator of self-storage facilities with thousands of stores in the United States.