Senior Administrative Assistant Central Cluster (France & Benelux) 12 month FTC

Ultragenyx Pharmaceutical; Paris; Hybride; EUR 40 000 - 55 000; Plein temps

Résumé du poste

A leading biopharmaceutical company in Paris seeks a flexible Administrative Professional to provide top-notch support across multiple countries. As the point of contact for various stakeholders, you will manage office operations, onboarding processes, and financial contracts. Qualified candidates will have extensive pharma experience, multilingual proficiency, and strong communication skills. This full-time position offers generous benefits and a hybrid work model.

Prestations

Generous vacation time

Volunteer days

Employee well-being benefits

Tuition sponsoring

Qualifications

• Extensive experience in the pharmaceutical industry in France with strong regulatory knowledge.
• Minimum 3 years in high-level administrative or operational roles managing complex projects.
• Fluent in French and English; Dutch is a plus.
• Outstanding verbal and written communication skills.

Responsabilités

• Provide overall administrative support and collaborate with European and Global teams.
• Oversee onboarding process for new employees.
• Manage POs and invoices and follow up with vendors.

Connaissances

Pharma Expertise

Multi-Country Project Delivery

Technology Leadership

Multilingual Proficiency

Influential Communication

Operational Discipline

Client-Centric Mindset

Proactive Leadership

Strategic Problem-Solving

Flexibility & Travel

Outils

MS Office

O365 suite

Virtual collaboration tools

Description du poste

Why Join Us

Be a hero for our rare disease patients

At Ultragenyx we fundamentally believe that taking real impactful action to care for the needs of patients and our people is always the right thing to achieve this goal. Our vision is to lead the future of rare disease medicine. For us this means going where other biopharma companies won’t go, challenging the status quo and creating a new model that advances our field so more patients and caregivers can benefit from life‑changing treatments. We do this by following the science, applying a novel rapid development approach, making innovative medicines at fair and reasonable prices and creating a collaborative ecosystem to reach patients in the most meaningful ways.

Our commitment and care for patients extends to our people, so culture is an essential cornerstone for Ultragenyx. We focus continuously on creating a supportive and inclusive environment of profound learning and growth, so employees can thrive in all areas of their lives inside and outside of the workplace. We want to be an organization where we would be proud for our family, friends, and children to work.

If you want to have a meaningful impact, do the best work of your career and grow both professionally and personally, come join our team.

Position Summary

Provide overall administrative support to the Central Cluster (France, Belgium, Netherlands, Luxembourg) and collaborate with the European and Global teams.

Maintain strong rapport with the entire organization. Use sound judgement and discretion in handling sensitive data. Have strong interpersonal and communication skills.

Point of contact for internal and external stakeholders. Responsible for office management, contract and accounting support, and field team support.

Act in accordance with the rules of ethics and compliance, French LEA requirements, and report any Pharmacovigilance event in accordance with internal rules.

Work Model

Flex: This role will typically require onsite work 2–3 days each week or more depending on business. Many locations will set certain days each week that Flex employees are required to be onsite. This is a CDD / Fixed Term Contract with an initial duration of 12 months.

Responsibilities

• General administration & office management.
• Point of contact for internal and external customers.
• Oversee onboarding process for all new employees (equipment and workplace set up, coordinate & facilitate new hire orientation sessions, safety briefings).
• Collaborate with finance and any other stakeholder to create reports, maintain SharePoint site, purchase requisitions, and manage office expenses.
• Collaborate with Facility team (EHS, facility mapping, continuous improvement).
• Collaborate with IT team (IT infrastructure point of contact for onsite support).

Accounting and Contract Support

• Be the contract liaison.
• Create new vendors.
• Collaborate with Legal for contract set up and SOW.
• Manage POs and invoices and follow up with third‑party vendors.

Field Team Support

• Respond and manage requests from the team.
• Organize internal meetings and support logistics of external events like congresses.
• Act as point of contact for field force: ensure that any event (RP staff local meeting) is implemented according to local regulations.
• Manage and follow the promotional material logistics in close collaboration with the teams.

LEA and Transparency

• Collaborate with external service providers to provide administrative support for the organization of symposia and congresses.
• In collaboration with the external service provider: ensure that any event or activity is subject to a contract and a declaration; control hospitality files; ensure HCPs contracts are in place; any other required reports.
• Preparation of spreadsheets for transparency of link declarations, liaising with the Global Compliance team.

Requirements

• Pharma Expertise: Extensive experience in the pharmaceutical industry in France with strong regulatory knowledge; familiarity with Benelux markets is a plus.
• Multi‑Country Project Delivery: Minimum 3 years in high‑level administrative or operational roles with proven success managing complex multi‑country projects under tight deadlines.
• Technology Leadership: Advanced proficiency in MS Office and O365 suite; skilled in virtual collaboration tools and able to guide team members in optimizing technology use.
• Multilingual Proficiency: Fluent in French and English; Dutch is a plus.
• Influential Communication: Outstanding verbal and written communication skills; adept at tailoring messages for senior leadership and international teams.
• Operational Discipline: Highly organized and detail‑oriented; experienced in handling time‑sensitive and confidential information with discretion and diplomacy.
• Client‑Centric Mindset: Exceptional service orientation with active listening skills to anticipate and address diverse stakeholder needs.
• Proactive Leadership: Resourceful self‑starter with strong results focus; proven ability to prioritize, take initiative, and drive outcomes independently.
• Strategic Problem‑Solving: Recognizes gaps and opportunities; applies analytical and creative thinking to develop innovative solutions and ensure successful implementation.
• Flexibility & Travel: Comfortable with ambiguity and shifting priorities; willingness to travel within the cluster and attend European events; hybrid work arrangement.

Benefits

• Generous vacation time and public holidays observed by the company.
• Volunteer days.
• Long‑term incentive and Employee Stock Purchase plans or equivalent offerings.
• Employee well‑being benefits.
• Fitness reimbursement.
• Tuition sponsoring.

Professional Development Plans

• Benefits vary by region and country.

Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity / expression, national origin / ancestry, age, disability, marital and veteran status and any other status or classification protected by applicable federal, state and / or local laws. Reasonable accommodation will be provided for all protected statuses or classifications protected by applicable law including individuals with disabilities, disabled veterans, pregnancy, childbirth and related medical conditions and based on sincerely held religious beliefs. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or in any part of the recruitment process you may contact Talent Acquisition by emailing us at .

See our CCPA Employee and Applicant Privacy Notice.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Note to External Recruiters: All candidate activity and open positions are managed strictly through our Human Resources Department. Our Human Resources Department kindly requests that recruiters not contact employees / hiring managers directly in an attempt to solicit business and present candidates. Failure to comply with this request may be a factor in determining a professional relationship with our organization. Submission of unsolicited resumes prior to an agreement set in place between the Human Resources Department and the recruiting agency will not create any implied obligation. Inquiries on developing a recruiting relationship with us may be directed to : .

Required Experience

Senior IC

Key Skills

Quicken, Time Management, Microsoft Office, Microsoft Outlook, Microsoft Word, Office Experience, Microsoft PowerPoint, Microsoft Excel, SharePoint, Administrative Experience, Microsoft Outlook Calendar, Word Processing

Employment Type

Full Time

Experience

years

Vacancy

1