Personal Assistant & Sales Coordinator for France Country Manager

Tink; Paris; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

A leading payments company in France seeks an Executive Assistant to support the Country Manager with administrative tasks and sales coordination. The ideal candidate will be bilingual in French and English, have strong organizational skills, and experience in high-level administrative roles. The position includes managing schedules, collaborating on presentations, and coordinating events, all within a fast-paced environment.

Qualifications

• Experience in high-level administrative roles (e.g., executive assistance, project coordination).
• Management, finance, or hospitality experience is beneficial.
• Experience in coordinating events or supporting corporate functions.

Responsabilités

• Manage schedules, appointments, and travel itineraries for the France Country Manager.
• Collaborate with teams to prepare presentations and client communications.
• Coordinate logistics for France events and manage invitations.

Connaissances

Bilingual French and English

Strong organisational skills

Project management

Problem-solving skills

Excellent communication skills

Outils

Microsoft Office Suite

Description du poste

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

You will provide comprehensive support to the France Country Manager, contributing to day-to-day administrative tasks, coordinating sales activities, and ensuring smooth operations within the French market. This includes close collaboration with both internal teams and external partners, as well as involvement in event logistics, facilities coordination, and finance-related support.

Key Responsibilities

1. Personal Assistance

• Proactively manage schedules, appointments, and travel itineraries (booking flights, hotels, and transport within Visa systems).
• Anticipate needs by preparing documentation, meeting agendas, and briefing materials.
• Screen and direct incoming communications (calls, emails, visitors) and maintain strict confidentiality.
• Coordinate meeting details, room bookings, and other logistics—ensuring the France Country Manager is fully prepared for engagements.
• Build trusted relationships across teams, central functions, and external partners.
• Uphold professionalism, discretion, and excellent judgment when handling confidential or sensitive matters.

2. Sales Coordination

• Collaborate with cross-functional teams to help prepare presentations, and client communications.
• Handle invoice tracking and collaborate with finance teams to meet deadlines.
• Consolidate and maintain client information, supporting the Country Manager, especially for crisis management exercise, event invitation, etc.

3. Events

• Coordinate logistics for France events (cross functional but exclude FBL, EU, and Global executive visits and events), including scheduling meeting rooms, arranging catering, and communicating with attendees.
• Help organise celebrations, gifts, and recognition for employees in partnership with Facilities, Corporate Communication, SCO, and HR.

Qualifications

• Experience: in high-level administrative roles (e.g., executive assistance, project coordination, or similar).
• management, finance, or hospitality (beneficial but not mandatory).
• Skills:

• Bilingual French and English, with advanced proficiency in both.
• Strong organisational, project management, and problem-solving skills in a fast-paced environment.
• Experience in coordinating events or supporting corporate functions.
• Proficient in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
• Ability to multi-task, prioritise deadlines, and maintain high attention to detail.
• Excellent communication skills, adaptable, and calm under pressure.

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.