Legal Administrative Assistant (f/m/d)

Dennemeyer; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A global IP management firm is seeking an IP Specialist to manage clients' intellectual property portfolios effectively. This role tasks you with ensuring precise docketing and managing communication with clients and lawyers. The ideal candidate needs a degree in an administrative or legal field, at least two years' experience, and a keen attention to detail. Strong fluency in English and French is also required. Enjoy a multicultural work environment with flexible hours and opportunity for career growth.

Prestations

Flexible working hours

Training & development opportunities

Multicultural working environment

Qualifications

• At least two years of working experience as a legal or administrative assistant.
• Experience in the area of IP management is considered an asset.
• Strong written and oral communication skills in English and French.

Responsabilités

• Manage clients' intellectual property portfolios.
• Assist clients in solving issues regarding trademark design management.
• Track deadlines and prioritize tasks autonomously.

Connaissances

Attention to details

Organizational skills

Communication skills in English and French

Customer-focused mindset

Ability to manage multiple priorities

Formation

Degree in administrative or legal field

Educational background in IP area

Outils

MS Office (Outlook, Word, Excel, Teams)

Patent management software

Description du poste

The IP Specialist at Dennemeyer will manage clients' intellectual property portfolios, ensuring the accurate and timely processing of patents, trademarks, designs, and utility models. Success in this role is demonstrated through precise docketing, diligent monitoring of deadlines, and high client satisfaction. This position is integral to maintaining Dennemeyer reputation for excellence in IP management on a global scale.

Team spirit and initiative are your most prominent strengths, and you are motivated to develop a long-term career in Intellectual Property, in a multicultural work environment? Apply now!

Your Responsibilities

• Act as a link between our clients, our in-house lawyers and our local outside counsels
• Under the supervision of one lawyer, assist our international clients in solving pending issues regarding the protection and management of their trademark and design portfolio; including the processing of daily correspondence (email, mail & phone calls) and the handling of regular follow-ups on pending matters in English and French
• Assist with all aspects of international trademark / design filing, prosecution and maintenance
• Help resolve concrete problems of our clients by analyzing data, coordinating the preparation of reports, and identifying solutions
• Track deadlines and prioritize tasks autonomously
• Administrate data in our in-house IP database
• Create and forward invoices to our clients
• Take care of obtaining and executing all required legal documentation
• Provide direct support to trademark attorneys and the department head
• Work closely with the various specialized departments within the Dennemeyer Group
• Support the team in achieving ongoing projects and implementing operational decisions
• Perform specific administrative duties as needed
• Develop strong internal and external relationships
• All other duties and responsibilities and miscellaneous administrative tasks as needed

Your Profile

• A degree in the administrative or legal field
• At least two years of working experience as a legal or administrative assistant; experience in the area of IP would be considered as an asset
• Good command of MS Office (Outlook, Word, Excel, Teams)
• Knowledge of invoicing and affinity for working with numbers
• Strong attention to detail
• Ability to follow standard operating procedures, to suggest improvements and participate in the streamlining of the operational processes
• Precise and autonomous way of working, with a critical mind‑set and eagerness to learn
• Ability to manage multiple priorities and track deadlines with excellent organizational skills
• Proactive, team player with excellent communication skills and the ability to work productively under pressure
• Strong written and oral communication skills in English and French

Join and Grow with Us!

• Develop and customize your long‑time career within a fast growing multinational company
• Enjoy working in multicultural teams and contribute to a diverse and international working environment
• Organize your lifestyle with flexible working hours
• Take the opportunity to act independently and entrepreneurial in your area of responsibility and profit from flat hierarchies and short decision‑making processes
• Celebrate success together as one team at our various corporate events
• Attend a tailor‑made onboarding program as well as individual training & development opportunities

Requirements

• Educational background in the IP area (e.g., apprenticeship as Paralegal, Patent Attorney Assistant) or equivalent experience
• Solid relevant professional experience in IP management
• Strong organizational skills with the ability to manage multiple priorities and track deadlines
• Attention to details
• Customer‑focused mindset with high professionalism and discretion
• Ability to work autonomously and as part of a global team
• Hands‑on mentality & high sense of responsibility
• Excellent fluency in English written and spoken
• Availability to travel and work from different locations when required
• Knowledgeable with MS Office tools & experience with patent management software
• Any additional language other than English will be a plus