Support for Business manager and Trade compliance and Logistics

ABB; Madrid; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

Una empresa líder en tecnología está buscando un asistente administrativo en Madrid. En este rol, serás responsable de proporcionar apoyo administrativo, gestionar tareas de logística y cumplimiento comercial, y actuar como punto de contacto para consultas internas y externas. Buscamos a una persona organizada con habilidades comunicativas efectivas y un entendimiento de las regulaciones de importación/exportación. Además, serás responsable de la gestión de documentos y apoyar financieramente al director en sus tareas diarias.

Formación

• Experiencia en administración y asistencia de dirección.
• Conocimientos en comercio internacional y cumplimiento normativo.
• Habilidades de organización y gestión del tiempo.

Responsabilidades

• Actuar como punto de contacto para consultas internas y externas.
• Organizar eventos internos/externos y gestionar itinerarios.
• Ayudar en la redacción de informes, presentaciones y documentos relevantes.
• Gestionar documentación para actividades de importación/exportación.
• Coordinar temas logísticos con el departamento de operaciones.
• Mantenerse informado sobre leyes y procedimientos de importación/exportación.
• Facilitar la conexión entre el cumplimiento comercial y las operaciones diarias.
• Proporcionar apoyo financiero monitorizando gastos y aprobando facturas.
• Encargarse de la comunicación dentro del área de responsabilidad.

Conocimientos

Organización

Comunicación eficaz

Conocimiento de regulaciones comerciales

Descripción del empleo

DESCRIPCIÓN DE LA OFERTA

In this role, you will have the opportunity to provide support including some administrative services and secretarial assistance to the director of one of the company’s Business areas. Each day, you will perform complex administrative tasks related with internal processes. You will also showcase your skills by taking ownership of delivering specific business processes / programs.

Additionally, this position will oversee Trade compliance and Logistics tasks, ensuring smooth realization of operational trade and customs activities within a local unit, including relevant documentation and compliance with regulations.

You will be mainly accountable for :

• Acting as the point of contact for internal / external inquiries via phone and email, assessing the urgency of issues, and initiating appropriate action.
• Arranging internal / external events, including arranging travel, developing itineraries, booking accommodation, registering for conferences, and coordinating with visiting speakers, among other tasks.
• Assisting a business manager in all administration tasks, such as conducting research, compiling, verifying the information, and creating special reports, presentations, organization charts, correspondence, and other relevant documents.
• Managing the necessary documentation and online forms for the efficient, cost-effective, and lawful fulfillment of all import / export activities.
• Coordinate logistic topics with operations department and take ownership of the agreed topics.
• Maintaining and sharing with colleagues, as appropriate, personal knowledge of all relevant import / export laws and procedures, tariffs, duties, licenses, and restrictions.
• Facilitating seamless connection between trade compliance and day-to-day operations, including master data requirements, supplier qualifications, etc., in collaboration with staff in the assigned area.
• Providing financial Support at a business level, which includes monitoring budget expenses, raising and approving requisitions / invoices and other related tasks.
• Taking care of different communication tasks within area of responsibility of the business manager, ensuring sharing of knowledge and information to keep others informed and updated.