Senior Administrative Assistant

The Animals Observatory; Madrid; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A prominent fashion brand in Madrid is seeking a highly organized Wholesale Operations Assistant Senior to support the wholesale department. The ideal candidate will manage orders and client relationships, ensuring a smooth operational workflow from sales to delivery. Qualifications include a Bachelor’s degree in a relevant field and 1-2 years of experience in wholesale or logistics. Proficiency in Microsoft Office and good English communication skills are essential. This role offers a flexible work schedule.

Servicios

Flexible work schedule

Formación

• 1–2 years of experience in wholesale, sales support, or logistics role (preferably in fashion or lifestyle brands).
• Passion for fashion and interest in the brand’s universe.

Responsabilidades

• Support the Wholesale team in daily operations and administrative tasks.
• Process and monitor wholesale orders through internal systems (SAP, B2B platforms).
• Assist in preparing sales reports, order summaries, and client account analysis.
• Manage and update customer databases and internal records.
• Monitor stock levels for wholesale needs and propose replenishments.

Conocimientos

Good communication skills in English

Proficient with Microsoft Office (Excel, Word, PowerPoint)

Experience with SAP systems

Educación

Bachelor’s degree in Business Administration, Fashion Management, International Trade, or related field

Descripción del empleo

Being part of The Animals Observatory is having an active role in innovation and creativity that is an integral piece of the company's DNA.

We are looking for a highly organized and proactive Wholesale Operations Assistant Senior to join our dynamic team.

You will play a key role in supporting the wholesale department in managing orders, client relationships, and ensuring a smooth operational workflow from sales to delivery.

Support the Wholesale team in daily operations and administrative tasks.

Process and monitor wholesale orders through internal systems (SAP, B2B platforms, etc.).

Assist in preparing sales reports, order summaries, and client account analysis.

Manage and update customer databases and internal records.

Monitor stock levels for wholesale needs and propose replenishments.

Bachelor’s degree in Business Administration, Fashion Management, International Trade, or a related field.

Previous experience (1–2 years) in a wholesale, sales support, or logistics role (preferably in fashion or lifestyle brands).

Good communication skills in English; French is a plus.

Proficient with Microsoft Office (Excel, Word, PowerPoint); experience with SAP systems is highly valued.

Passion for fashion and interest in the brand’s universe.

Flexible work schedule

The Animals Observatory offers equal employment opportunities, all members of our team are respected and empowered, regardless of their color, religion, gender, gender identity or expression, sexual orientation, civil status, national origin, disability, or age.