Sales Administrative Assistant

Fersa; Aragón; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A dynamic export company based in Spain is seeking a dedicated Export Sales Team member. In this role, you will serve as a vital contact for customers, ensuring their needs are met with timely communication and order management. Candidates must possess a university degree, fluency in English, and ideally 1-2 years of experience in customer service or commercial roles. The position offers an opportunity to engage in a collaborative environment to fulfill logistical and trade objectives.

Formación

• Fluency in English is mandatory; additional languages highly valued.
• 1–2 years of experience in Front Office or Customer Service roles.
• Solid understanding of export procedures and Letters of Credit.

Responsabilidades

• Serve as primary contact for customers, ensuring effective communication.
• Process and manage customer orders, ensuring timely follow-up.
• Coordinate with Sales, Logistics and Planning teams for customer service.

Conocimientos

Fluent English

Communication skills

Customer Service

Organizational skills

Microsoft Office

Time-management

Attention to detail

Educación

University degree or Higher Education qualification

Background in Foreign Trade

Herramientas

Microsoft Excel

ERP D365

Descripción del empleo

Position scope: As a member of the Export Sales Team, reports to the Commercial Administration Manager. Responsible for interfacing with customers (Private Label and Strategic customers), with Supply Chain and Production Planning Departments and with external service providers.

Key Responsibilities and Accountabilities

• Act as a Front Office point of contact for customers, ensuring professional, timely and effective communication.
• Process and manage customer orders, ensuring accurate entry and timely follow-up of commercial offers.
• Coordinate closely with Sales, Logistics and Planning teams to guarantee excellent customer service.
• Monitor shipments and oversee all related documentation to ensure smooth and on-time deliveries.
• Maintain proactive communication with customers through regular follow-up calls, meetings and conferences.
• Perform administrative and customer service tasks with a strong focus on exceeding customer expectations.
• Carry out back-office activities in support of the commercial and sales teams.

Qualifications and Skills

• University degree or Higher Education qualification.
• Academic background in Foreign Trade, with exposure to Letters of Credit (L/Cs) and a solid understanding of export procedures.
• Fluent English is mandatory; additional languages such as French or German will be highly valued.
• Minimum 1–2 years of proven experience in a Front Office, Customer Service or Commercial Back Office role, preferably within an industrial or B2B environment.
• Strong command of Microsoft Office, with an advanced level of Excel required. Knowledge of ERP D365 will be a strong advantage.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities.
• Strong interpersonal and communication skills, customer-oriented mindset and attention to detail.
• Ability to perform effectively in a fast-paced, dynamic environment.

Equal Opportunity Statement

Fersa is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified individuals regardless of race, color, sex, age, national origin, religion, disability, veteran status, sexual orientation, gender identity, union affiliation, citizenship status, or any other legally protected status.