Project coordinator

Yusen Logistics / NYK (ICO SPAIN); Madrid; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading company in port handling and logistics is seeking a Project Coordinator in Madrid. This role involves providing administrative support, managing project documentation, and coordinating with various stakeholders for the new terminal at the Port of Barcelona. Ideal candidates should have a relevant degree, up to 2 years of experience, and fluency in English, Spanish, and Catalan. This position offers career development opportunities within a dynamic and collaborative environment.

Servicios

Career development opportunities

Dynamic team environment

Exposure to senior leadership

Formación

• Recent graduate or up to 2 years of experience in administrative or project support roles.
• Proactive, hands-on, and highly organized.
• Familiarity with project management tools is a plus.

Responsabilidades

• Provide daily administrative and operational support to the Project Director.
• Assist in tracking project timelines, milestones, and contractor activities.
• Manage project documentation, including permits, contracts, and reports.
• Coordinate with internal and external stakeholders.
• Prepare presentations, meeting minutes, and status updates for the Project Board.
• Support site visit organization, logistics, and team coordination.
• Assist with procurement and tender documentation processes.
• Maintain project reporting and support budget tracking.

Conocimientos

Fluent in English

Fluent in Spanish

Fluent in Catalan

Strong multitasking skills

Excellent communication skills

Organizational skills

Educación

University degree in Business Administration, Logistics, Project Management, or a related field

Herramientas

MS Office

Descripción del empleo

Are you motivated to be part of a high-impact international infrastructure project?

ICO Terminals, the global leader in port handling and storage of RoRo cargo, is launching its new terminal at the Port of Barcelona and is looking for a Project Coordinator to support the Project Director in the setup and development of this state-of-the-art terminal.

Dynamic team, contribute to the delivery of an innovative and sustainable project, and develop your career within the NYK Group.

Key Responsibilities

• Provide daily administrative and operational support to the Project Director
• Assist in tracking project timelines, milestones, and contractor activities
• Manage project documentation, including permits, contracts, and reports
• Coordinate with internal departments (legal, finance, operations) and external stakeholders (contractors, port authorities)
• Prepare presentations, meeting minutes, and status updates for the Project Board
• Support site visit organization, logistics, and team coordination
• Assist with procurement and tender documentation processes
• Maintain project reporting and support budget tracking

Candidate Profile

• University degree in Business Administration, Logistics, Project Management, or a related field
• Recent graduate or up to 2 years of experience in administrative or project support roles
• Fluent in English, Spanish, and Catalan
• Proactive, hands‑on, and highly organized with strong multitasking skills
• Excellent communication and interpersonal skills, with high attention to detail
• Familiarity with MS Office; knowledge of project management tools is a plus

Why Join ICO

• Participate in an innovative, sustainable international infrastructure project with real impact on European automotive logistics
• Work in a dynamic, start‑up style project team with exposure to senior leadership and strategic decision‑making
• Career development opportunities within NYK Group Europe
• Join a professional, collaborative, and multicultural environment

ICO Terminals is the global leader in RoRo port handling and vehicle logistics, providing end‑to‑end solutions from vehicle processing and shipping agency services to customs and door‑to‑door delivery.

ICO handles over 2 million cars per year across its European terminals and works with leading automotive brands from Europe and Japan.

ICO Spain has been awarded a 27‑year concession to build and operate a new public vehicle terminal at the Port of Barcelona.

Covering over 101,000 m² and expected to handle up to 180,000 vehicles annually from 2028, the terminal will focus on imports, especially electric vehicles from the Far East, and will feature state‑of‑the‑art automation, electric handling equipment, and solar power generation, reinforcing the Port of Barcelona as a key automotive hub in Europe.

This new project strengthens ICO’s footprint in the Mediterranean, complementing its terminals in Yarimca (Turkey) and East Port Said (Egypt).

By submitting your application, you authorize the company to process your personal data solely for the purpose of managing this recruitment process, in accordance with applicable data protection regulations.