Personal Assistant

Simon-Kucher; Barcelona; Híbrido; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading consulting firm in Barcelona is seeking a Personal Assistant to manage complex calendars and support five/six Partners. The role involves maintaining CRM, organizing meetings, and coordinating communication. Ideal candidates will possess exceptional multitasking, written and verbal communication skills, and fluency in both Spanish and English is essential. A proactive attitude and proficiency in Microsoft Office are expected. This opportunity offers flexible working arrangements and significant professional development.

Servicios

Flexibility in work arrangements

Professional development opportunities

Competitive health benefits

Formación

• Excellent multitasking skills to manage calendars for multiple Partners.
• Outstanding written and verbal communication abilities.
• Exceptional attention to detail and high accuracy in tasks.
• Proficiency in Microsoft Office tools is essential.
• Fluency in both Spanish and English required.

Responsabilidades

• Manage complex calendars for five/six Partners efficiently.
• Maintain and update the CRM with contacts and accounts.
• Support business development initiatives through proactive outreach.
• Organize internal meetings and required documentation.
• Coordinate communication on behalf of the Partners.

Conocimientos

Multitasking

Organizational skills

Written communication

Verbal communication

Time management

Attention to detail

Service-oriented attitude

Fluency in Spanish

Fluency in English

Proficiency in Microsoft Office

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Dynamics

Descripción del empleo

Personal Assistant

In Spain - Barcelona

What makes us special:

• Become part of a unique entrepreneurial team. Think independently, use your initiative, and take some risks. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people.
• Unlock the power of opportunity. Advance your career in a thriving company that creates positive impact. We invest in your professional development every step of the way.
• Enjoy balance and flexible working. Be empowered to do your best work – whether it’s remotely or in the office. We offer flexible and hybrid working, remote teaming, sabbaticals, and paid time off.
• Prioritize your health and wellbeing. No matter where you live, we offer a competitive suite of health benefits to help keep you and your loved ones safe.
• Work in a values-driven culture. At Simon-Kucher, our vision is to become the world's leading growth specialist. Our values guide the way we do business and communicate our distinctiveness. They sum up what we stand for, influence our culture, and drive how and why we do things.

How you will create an impact:

• Manage complex calendars for five/six Partners, coordinating and scheduling meetings, preventing overlaps, and ensuring efficient time organization.
• Maintain and update the CRM, including entering contacts and accounts, and tracking opportunities in the pipeline.
• Support business development initiatives, showing strong proactivity: cold calling, ensuring regular client‑contact cadence, and following up on mailings and emails.
• Organize internal meetings, gathering required documentation, booking meeting rooms, and arranging catering when needed.
• Coordinate internal communication, managing email communication on behalf of the Partners with clarity, accuracy, and a professional tone.
• Manage documentation, including creating and updating corporate presentation materials and handling signature processes through DocuSign.

Your profile:

• Excellent multitasking and organizational skills, able to prioritize effectively while supporting five/six Partners simultaneously.
• Outstanding written and verbal communication abilities, with strong time‑management skills and the ability to handle pressure and conflict during high‑intensity periods.
• Exceptional attention to detail and high accuracy in administrative and coordination tasks.
• Fluency in Spanish and English, with frequent interaction with international offices.
• Strong command of Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and Dynamics.
• A proactive, positive, and service‑oriented attitude, with strong empathy, willingness to help, and ability to follow established processes.