Office Manager

Signaturit Group; Barcelona; Presencial; EUR 20.000 - 24.000; Jornada completa

Descripción de la vacante

A European digital transaction company based in Barcelona is searching for an experienced Office Manager. This position requires managing office operations, supporting HR during onboarding, and maintaining communication with various departments. Applicants should have over three years of office management experience, fluent English and Spanish, and excellent organizational skills. The role offers a salary range of €20,000 to €24,000 yearly, along with various flexible benefits and health insurance.

Servicios

Flexible working hours

Health insurance 100% for you and your kids

Access to LinkedIn Learning Platform

Celebrate your birthday with a day off

Formación

• 3+ years of experience as an Office Manager.
• Excellent work attitude and proficiency as a team player.
• Ability to prioritize tasks effectively.

Responsabilidades

• Ensure the smooth running of the office and manage supplies.
• Support HR in onboarding new employees.
• Act as point of contact for internal IT support.

Conocimientos

Office management

Fluent English

Fluent Spanish

Organizational skills

Multitasking

Problem-solving

Descripción del empleo

ABOUT US

Signaturit Group is the European champion of complete and secure digital transactions. Thanks to a modular platform, we automate transactional processes from identity verification and KYC to electronic signature and legal archiving. More than 100 thousand customers rely on our solutions to accelerate their business activities while optimizing their operations. As a certified Trusted Service Provider, we control over 35 million documents and carry out more than 180 million signatures a year, guaranteeing security, compliance and legal value.

In France you may know us as Universign (for electronic signatures) and VIALINK (for client onboarding and KYC). Today more than 400 experts and passionate professionals, based in Paris, Barcelona and Valencia, are working every day towards our shared success. We are looking for our Office Manager in Barcelona.

WHAT YOU WILL DO AT SIGNATURET 🚀

• Ensure the smooth running of the office: ordering supplies, arranging maintenance, acting as point of contact for landlord, security, building maintenance and cleaning services.
• Reception duties: distributing mail, organizing courier service, greeting visitors.
• Implement and improve processes to enhance office efficiency.
• Support HR team in onboarding new employees: manage office access cards, update inventory of equipment and welcome packs.
• Act as point of contact for internal IT helpdesk and communications providers and administer related tasks.
• Help finance department with administrative tasks.
• Coordinate safety requirements with external suppliers and building security, including evacuation tests and staff communication about security regulations.
• Support Legal and Security departments in audits.
• Plan and execute internal events, organize employee activities, and arrange travel for employees.

WHO WE ARE LOOKING FOR 🎯

• 3+ years proven experience as an Office Manager.
• Fluent in English; Spanish is required.
• Team player, friendly, able to interact comfortably with management, colleagues, and external parties.
• Available to work from the office Monday to Friday during regular office hours.
• Excellent work attitude and proficient team player with organizational and time management skills.
• Ability to take initiative, multitask, prioritize tasks effectively, with a problem‑solving attitude, being flexible and highly accurate.

INTERVIEW PROCESS

• HR discovery call in English (30 min).
• Interview with direct report.
• Second interview with business.
• Reference check.

Salary range: 20,000 to 24,000€ per year.

WHY JOIN US 🤝

• Flexible working hours.
• Summer intensive working schedule.
• Intensive workday on Fridays all year long.
• Health insurance 100% for you and your kids.
• Flexible benefits (Coverflex).
• Access to LinkedIn Learning Platform.
• Celebrate your birthday with a day off.

JOIN OUR VISION

Be part of Signaturit Group's journey to revolutionize digital transactions across Europe and beyond. We are excited to welcome fresh talent eager to make a meaningful impact in the digital world.

👉 Explore our website and discover how you can contribute to our mission.

We are looking forward to meeting you!

* The use of the masculine gender has been adopted for ease of reading and is not intended to be discriminatory.