Office Administrator (m / f / d)

Canadian Solar EMEA; Madrid; Presencial; EUR 15.000 - 25.000; A tiempo parcial

Descripción de la vacante

A leading company in the solar energy sector is seeking a Part Time Office Administrator in Madrid to ensure smooth operations and enhance employee experience. Ideal candidates will possess strong organisational skills and be fluent in both Spanish and English. Join a dynamic team focused on sustainability and positive workplace culture.

Servicios

Attractive salary package

28 days of vacation

Hybrid work flexibility

Professional development programs

Positive work environment

Formación

• Minimum of 5 years experience in office administration.
• Fluent in English and Spanish (written and verbal).
• Strong organisational and time management skills.

Responsabilidades

• Oversee office operations and facilities management.
• Support onboarding and organise office events.
• Participate in cross-functional projects for operational improvement.

Conocimientos

Teamwork

Planning

Accountability

Interpersonal Skills

Herramientas

Office Software

Descripción del empleo

For our growing team in Madrid we are looking for a Part Time Office Administrator to oversee and ensure that operations run smoothly within the organization. You will report to our Office Manager based in Munich.

MAIN RESPONSIBILITIES

Office Operations & Facilities Management

• Oversee all aspects of office space and workstations to support seamless workflows.
• Ensure the office is well-stocked with essential supplies and manage inventory (e.g. coffee water fruit snacks).
• Handle all correspondence including post and deliveries.
• Ensure compliance with health safety and facilities regulations acting as a liaison with building management and service contacts.
• Act as the first point of contact for visitors providing a warm and professional welcome.
• Manage meeting room bookings and provide support for internal events and gatherings
• Assist with shipping logistics and any customs-related processes.

Employee & Event Support

• Ensure a comfortable functional and inspiring workplace for all employees.
• Work with HR to organise office events team-building activities and company-wide initiatives.
• Support onboarding by coordinating resources and workspace setup for new hires.

Other Ad-Hoc Responsibilities

• Participate in cross-functional projects aimed at improving internal processes and operational efficiency.
• Support the implementation and rollout of new systems and tools across the office.
• Collaborate with the IT Administrator and HR Manager on initiatives that enhance employee experience workflow and infrastructure and with the Marketing team to support events
• Take ownership of special assignments as needed contributing to the continuous improvement of office operations.

COMPETENCIES

• Strong Teamwork together with intercultural skills
• Effective planning and organization
• Accountability and eagerness to learn
• Able to work 20 hours per week

LANGUAGES

• Fluent Spanish & English needed

LOCATION

• Madrid (20 hours onsite per week - flexibility required)

Your backpack is filled with

• Minimum of 5 years experience in office administration
• Previous experience in Health & Safety matters
• Fluent in English and Spanish (written and verbal).
• Strong organisational time management and interpersonal skills.
• Comfortable multitasking and adapting to shifting priorities.
• Proficient in office software (e.g. spreadsheets document management) and comfortable learning new platforms.
• Able to handle confidential information with discretion and professionalism.
• Enthusiastic about people processes and fostering a positive work culture.

WHAT WE OFFER

• The atmosphere : A modern work environment brimming with positive energy healthy growth and diverse teams
• Additional benefits : Attractive salary package including company benefits such as jobrad subsidies for childcare and more
• Balance : Hybrid work (working from home / at the office) flexible hours and 28 days of vacation as well as days off for special occasions
• Prospects : Individual professional development programs training and workshops
• Opportunities to influence the way we work : The freedom to contribute your own ideas and play a key role in shaping the future of our company
• Sustainability : Efforts include our zero waste office program systematic recycling bee keeping planting trees and regular beach clean-ups
• Our rationale : Solar energy as a sustainable energy source enabling the world to switch to clean renewable energy

CONTACT

Lets make a difference together - Apply now!

Questions Our HR team is here for you :

Canadian Solar Our solar energy products define us as innovators who are helping to shape one of the most fascinating industries in the world. We are proud to be making a vital contribution to fighting climate change and building a more sustainable future for all of us as a result of our work. What is it that helps us do this An international work environment with plenty of opportunity for collaboration advancement diversity and flat hierarchies. All these factors lay the foundation for a company culture that is both open-minded and appreciative inspiring and motivating more than 18.500 talented individuals to excel. Become part of the team and help us shape the energy of the future.

Required Experience :

Unclear Seniority

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1