HR Administrator

TransPerfect; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A global company is seeking a dedicated Human Resources Administrator to provide local administrative support to its offices in Spain. This role involves onboarding new employees, managing HR queries, and maintaining HR systems. The ideal candidate will have a Bachelor’s degree, proficiency in Spanish and English, and relevant experience in administration or customer service.

Formación

• Professional working proficiency in Spanish and English.
• Previous experience in an Administrative or Customer Service role.
• Ability to prioritize and work with tight deadlines.

Responsabilidades

• Provide administrative support to Human Resources operations.
• Handle onboarding process for new joiners or re-hires.
• Manage HR inbox and act as first point of contact for queries.

Conocimientos

Written communication in Spanish

Verbal communication in Spanish

Written communication in English

Verbal communication in English

Organizational skills

Attention to detail

Positive attitude

MS Office proficiency

Educación

Bachelor’s degree or equivalent

Herramientas

Workday

Descripción del empleo

Position Summary

We are currently looking for a dedicated and committed Human Resources Administrator to join our global HR Team and provide local administrative support principally to our offices in Spain.

This is an opportunity to join a dynamic company comprised of leading professionals who work in an inclusive, multicultural environment. You will be given the chance to gain experience across multiple areas within the Human Resources field in a highly reputable, fast‑growing company.

Position Responsibilities

Provide administrative support to the department’s daily Human Resources operations and handle general office duties such as organizing files, drafting letters, etc.

Be responsible for beginning‑to‑end onboarding process for new joiners or re‑hires (employees and interns), including preparing or requesting employment contracts and other necessary documents.

Conduct new hires orientation sessions.

Respond to basic recruitment queries about employment conditions, salary structure, and eligibility to work.

Respond to new hires queries about employment conditions and provide support in onboarding related questions.

Responsible for beginning‑to‑end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…) .

Absences and leaves: answer related queries; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner.

Responsible for contract renewals and changes.

Learn and assist with maternity, parental and paternity leave processes.

Ensure that the HRIS system (Workday) and other databases and trackers are up to date at all times, prepare reports when needed.

Manage the HR inbox and act as the first point of contact to employees writing with queries.

Provide support and assistance in general HR projects and initiatives.

Complete all other tasks that are deemed appropriate for the role and assigned by the manager/supervisor.

Essential Skills and Experience Required

Bachelor’s degree or equivalent.

Professional working proficiency with strong written and verbal communication skills in both Spanish and English.

Previous experience in an Administrative or Customer Service role.

Great organizational skills and attention to detail.

Ability to prioritize and work with tight deadlines to produce high quality and volume at a fast pace.

Positive attitude and ability to maintain professionalism at all times.

Good knowledge of MS Office.

Desired Skills and Experience

Professional working proficiency in additional languages.

Prior experience working with HRIS software (Workday).

TransPerfect and its companies provide equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local law.

We celebrate diversity as one of our core values and we have a clear goal: to be an inclusive workplace where a diverse mix of talented people want to come, stay and do their best work. Together with passionate, creative and collaborative colleagues, we are working to ensure accessibility is for everyone.