Business & Administrative Assistant

MIGx AG; Valencia; Híbrido; EUR 10.000 - 30.000; Jornada completa

Descripción de la vacante

A global consulting firm in Valencia seeks a Business & Administrative Assistant to manage office operations, support HR initiatives, and coordinate events. This role requires excellent organizational skills, 2+ years of experience in administrative roles, and fluency in English. The company offers a hybrid work model, an excellent compensation package, and opportunities for career development. If you thrive in a dynamic environment and enjoy multitasking, this position is perfect for you.

Servicios

Hybrid work model

Excellent compensation package

Attractive social benefits

25 holiday days per year

Free English classes

Career development opportunities

Employee-centric culture

Training programs

Formación

• 2+ years in a fast-paced Administrative, Executive Assistant, or Office Management role.
• Meticulous attention to detail.
• Experience supporting HR or Talent Acquisition functions.

Responsabilidades

• Oversee smooth operation of the office and manage supplies.
• Assist with bookkeeping and manage vendor invoices.
• Coordinate onboarding and offboarding logistics for employees.
• Plan and execute internal office events and meetings.

Conocimientos

Fluent in English

Exceptional organizational skills

Proficiency with modern office software

Ability to manage multiple priorities

Educación

Diploma or degree in Business Administration, HR, or related field

Herramientas

Personio

Descripción del empleo

About MIGx

MIGx is a global consulting company with an exclusive focus on the healthcare and life science industries, with demanding requirements on quality and regulatory aspects. We manage challenges and solve problems for clients in compliance, business processes and many other areas.

Project Description

We are seeking an exceptionally organized, proactive, and versatile Business & Administrative Assistant to serve as the operational backbone of our office. This highly visible role requires a true "all-rounder" who thrives in a dynamic environment, managing everything from daily office operations and financial accountability to providing crucial support for Human Resources and Talent Acquisition initiatives.

Key Areas of Responsibility

• Office Management & Operations
  • Facility Oversight: Ensure smooth operation of the physical office, manage supplies, vendor relationships, and security protocols.
  • Financial Accountability Support: Assist with basic bookkeeping, process expense reports, manage vendor invoices, and reconcile monthly accounts.
  • Event Coordination: Plan and execute internal office events, team social gatherings, and external meetings/client visits.
• Human Resources & People Support
  • Onboarding / Offboarding: Coordinate logistical aspects of employee transitions, set up workstations, manage access credentials, and prepare welcome packs.
  • Policy & Documentation: Organize and maintain employee files, draft internal communications, and ensure compliance documentation is accessible.
  • Employee Support: Serve as point of contact for staff inquiries regarding administrative procedures, office policies, and HR forms.
• Talent Acquisition Support
  • Active search and pre‑screening activities supporting hiring managers and TA personnel.
  • Candidate Scheduling: Support hiring managers to organize interviews, ensuring a seamless and positive interview experience.
  • ATS Management: Assist in maintaining candidate records within the Applicant Tracking System (ATS) and ensure data accuracy.

Requirements - Must-Have

• Fluent in English (Written and Spoken).
• Proven experience (2+ years) in a fast‑paced Administrative, Executive Assistant, or Office Management role.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency with modern office software.
• Demonstrated ability to manage multiple priorities and deadlines simultaneously.

Requirements - Nice to Have

• Experience supporting HR or Talent Acquisition functions, particularly candidate scheduling.
• Experience in Personio.
• Familiarity with basic bookkeeping or expense management.
• A diploma or degree in Business Administration, HR, or a related field.

Languages

• English: B2+

What we offer

• Hybrid work model and flexible working schedule that would suit night owls and early birds.
• Excellent compensation package.
• Attractive social benefits package.
• 25 holiday days per year.
• Free English classes.
• Possibilities of career development and the opportunity to shape the company’s future.
• An employee‑centric culture directly inspired by employee feedback – your voice is heard, and your perspective encouraged.
• Different training programs to support your personal and professional development.
• Work in a fast‑growing, international company.
• Friendly atmosphere and supportive Management team.