Administration Assistant

Inspired Education; Madrid; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading international education provider in Madrid is seeking an Administration Assistant to support the Headteacher with HR and administrative tasks. The ideal candidate will be fluent in English and Spanish, have excellent organizational and communication skills, and be proficient with Microsoft Office. This role involves managing recruitment, coordinating staff documentation, and liaising with staff on HR policies. Join our dynamic team dedicated to nurturing student development and operational excellence.

Formación

• Proficient in both English and Spanish.
• Excellent organizational, communication and interpersonal skills.
• Strong attention to detail and ability to work to tight deadlines.
• Able to work independently and manage confidential information with discretion.

Responsabilidades

• Manage recruitment processes including shortlisting, interview arrangements and onboarding.
• Coordinate staff hiring documentation and maintain personnel files.
• Assist in organizing HR events such as Recruitment Week and Induction Day.
• Provide advice and support for staff leave in collaboration with HR.
• Liaise with activity leaders and manage staffing requirements.
• Support the legal residency process for international staff.
• Handle daily staff queries related to HR policies.

Conocimientos

Fluency in English

Fluency in Spanish

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

ICT proficiency

Herramientas

Microsoft Office

General ICT tools

Descripción del empleo

Inspired Education is the leading global group of premium schools with a portfolio of 118 premium private schools spanning 6 continents which utilise proven educational practices from every corner of the globe ensuring over 90000 students receive a world-class learning experience from Kindergarten to Year 13.

In 27 countries Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each students academic and personal development in a progressive dynamic and innovative learning environment.

By joining our award-winning team of over 13000 employees you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the worlds most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development exceptional career opportunities and mobility across our group.

ROLE SUMMARY :

Kings College Soto de Viuelas a leading British international school in Madrid is seeking to appoint a proactive well-organised and self-motivated Administration Assistant to support the Headteacher and wider staff with all aspects of administration and HR.

This is a key role in the schools operations and involves responsibility for the day-to-day running of admin procedures recruitment record-keeping and employee relations.

KEY RESPONSIBILITIES :

Manage recruitment processes includingshortlisting interview arrangementsand onboarding.

Coordinate and process staff hiring documentation including ID verification reference checks police clearances and personnel file maintenance.

Assist in organising key HR events such as Recruitment Week Induction Day and Professional Development Week.

Provide advice and administrative support for staff leave (maternity paternity adoption etc.) in collaboration with the central HR department.

Liaise with extracurricular activity leaders and manage related staffing requirements.

Support the legal residency process for new international staff.

Handle daily staff queries and ensure adherence to school HR policies and employment law (with guidance from the HR department).

THE IDEAL CANDIDATE WILL HAVE :

Fluent in both English and Spanish.

Excellent organisational communication and interpersonal skills.

Strong attention to detail and ability to work to tight deadlines.

Proficient in Microsoft Office and general ICT tools.

Able to work independently and manage confidential information with discretion.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff volunteers and other third parties to share this commitment. Safer recruitmentpractices and pre-employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information;

Key Skills

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Employment Type : Full Time

Experience : years

Vacancy : 1