Executive Assistant to the Board (m / f / d)

Open-Xchange; Köln; Remote; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

An international tech company is looking for an Executive Assistant to support the Managing Board. This role involves managing daily operations, coordinating meetings, and acting as a liaison among stakeholders. The ideal candidate will have experience as an executive assistant, possess strong organizational skills, and communicate effectively in English. The position offers flexibility to work remotely and supports professional growth in an agile environment.

Leistungen

Flexible working hours

Remote work environment

Corporate benefits

Financial support for ergonomic equipment

Mental health support

Qualifikationen

• Several years of experience as an executive or management assistant.
• Ability to manage multiple priorities under pressure.
• High professionalism and reliability with confidential information.
• Excited to work in a fast-paced, international environment.
• Hands-on and solution-oriented.

Aufgaben

• Support the Board with daily operations and meeting coordination.
• Act as a contact point for stakeholders, ensuring smooth communication.
• Take ownership of special projects with strategic importance.
• Prepare reports and decision-making documents for the Board.
• Contribute ideas and keep processes on track.

Kenntnisse

Organizational skills

Proactive mindset

Professional discretion

Effective communication

Team player

Jobbeschreibung

Our Mission :

Are you an experienced person looking for a flexible full- or part-time role in an international company?

At Open-Xchange, we decided to leave dead-end jobs where you don't make an impact and offer passionate experts the opportunity to be part of an agile, international team that connects the world and millions of people by developing and delivering open-source technologies.

We believe it’s crucial to work in an environment where people feel valued, are energized by their work and deliver added value.

Discover what Open-Xchange offers you :

• Our non-hierarchical organization not only ensures much better value creation for our customers, it also provides the best possible work environment for every one of us.
• We believe that everyone at OX will always do what is best for the company. We believe that the full potential for high performance is only realized within an organizational structure that enables each individual to work with clear focus and to take full responsibility for their tasks.
• At OX we focus a lot on mastery. It influences our decision-making processes and is a great part of how we look at professional development.
• We believe in openness and diversity, which are crucial to OX’s success. Different opinions, ways of thinking, and cultures enrich us and help us to better understand the bigger picture.

Your team :

In this position, you'll work closely with the Managing Board and support them in both strategic and day-to-day matters. Your role will offer unique access to key touchpoints between leadership, internal functions, and external partners, helping to align strategic focus areas.

Your new job :

You'll support the Board with daily operations, including calendar management, meeting coordination, travel arrangements, and preparing relevant documents.

You'll act as a central point of contact for internal and external stakeholders, ensuring smooth communication across departments and with international partners.

You'll take ownership of special projects and support cross-functional initiatives with strategic importance.

You'll prepare reports, presentations, and decision-making documents, ensuring key information is well-organized and accessible.

You'll be a trusted sparring partner to the Board – thinking ahead, keeping things on track, and contributing your own ideas.

Your background :

You already have several years of working experience as an executive or management assistant.

You work in a structured and proactive way, know how to juggle multiple priorities, and keep calm under pressure.

You bring a high level of professionalism, discretion, and reliability when dealing with confidential information.

You're excited to work in a fast-paced, international environment and take responsibility for your area.

You're hands-on, solution-oriented, and enjoy supporting others while keeping an eye on the bigger picture.

You can effectively communicate in English verbally and in writing across all levels.

You are a team player and you love to share your knowledge and learn from others.

This is what you get at Open-Xchange :

The flexibility to work 100% remotely ensures a work environment that suits you best.

Flexible working hours that allow you to successfully combine your home and family responsibilities with work.

Stay up to date with latest equipment, by working in a dynamic, international team.

Sharing ideas and collaborating with each other to drive the company’s success is part of our DNA.

Getting together in-person for workshops and fun team events.

Time off to volunteer – and mental health support when you need it.

We provide financial relief through corporate benefits and a subsidy for ergonomic chairs and desks.

We can discuss further location-related benefits together in an initial talk.

Join the team :

Join us in our fight for an open internet and deliver added value! All you need to do is get in touch, so click the ‘apply now’ button, fill the form and be in contact.