Executive Assistant to Chief Financial Officer Europe & MEA

DHL Supply Chain; Bonn; Hybrid; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

A global logistics provider in Bonn is seeking an Executive Assistant to support the Chief Financial Officer. The role involves managing the CFO's calendar, preparing materials, and facilitating communication with stakeholders. Ideal candidates will have 3-5 years of experience supporting C-Level executives and proficiency in Microsoft Office. A competitive salary and flexibility in work hours are offered.

Leistungen

Personal growth and professional development

Flexible work hours

Competitive salary package

Qualifikationen

• 3 to 5 years of experience as an executive assistant supporting C-Level executives.
• Ability to manage confidential information discreetly.
• Track record of achieving performance goals in a fast-paced environment.

Aufgaben

• Manage the CFO’s calendar and prioritize requests.
• Complete administrative tasks including travel arrangements.
• Communicate on behalf of the CFO with stakeholders.

Kenntnisse

Calendar management

Travel arrangements

Expense claims

Exceptional organizational skills

Strong interpersonal skills

Proficiency in Microsoft Office

Fluency in English

Ausbildung

Bachelor's degree in event management or similar

Jobbeschreibung

Overview

Be An Essential Part Of Everyday Life
DHL Supply Chain is the world’s leading contract logistics provider that combines value-added and management services with fulfillment and distribution. At DHL Supply Chain we are committed to looking after tomorrow & today with our Environment, Social, and Governance (ESG) strategy.

So what's it like to work for DHL Supply Chain? At DHL we’re proud of our international reach as it brings together people with a wide range of skills, experiences, cultures, and viewpoints. We see the diversity of our employees as a genuine strength and we’re proud of our supportive work environment where employees are given the tools and training they need to learn, grow and succeed.

We are offering an exciting opportunity for the position of Executive Assistant to the Chief Financial Officer (CFO) Europe & MEA. In this position, you will play a crucial role to provide high-quality support to our CFO, and are responsible for ensuring smooth communication, and delivery of daily operations that drive efficiency and impact on our regional finance community and engage with the board of directors and senior management teams. If you are ready to take on a challenging role that offers the chance to make a significant impact within our organization, we invite you to apply and become an integral part of our team!

Responsibilities

• Manage the CFO’s calendar, prioritize requests, resolve conflicts, and ensure smooth daily operations.
• Complete administrative tasks such as expense reports, correspondence preparation, and travel arrangements.
• Act as a gatekeeper and facilitator, providing direct access to the CFO's time and office.
• Communicate on behalf of the CFO with stakeholders and others regarding programmatic initiatives.
• Keep the CFO informed of commitments and anticipate their needs for meetings and conferences.
• Prepare materials and presentations to support the CFO's diverse workload, including quarterly townhalls.
• Handle and prioritize incoming issues directed to the CFO, especially sensitive and confidential matters, and determine the appropriate response accordingly.
• Organize agendas and follow-ups for Senior Finance Team Meetings and coordinate offsite/onsite meetings.

What we need from you

• Ideally 3 to 5 years of experience as an executive assistant, supporting C-Level executives in a global organization.
• Experience in calendar management, travel arrangements, expense claims, and maintaining a smooth daily operation for senior executives.
• Exceptional organizational skills with the ability to prioritize multiple tasks while maintaining a keen attention to detail.
• Strong interpersonal skills to build effective relationships with stakeholders, including staff, board members, and external partners.
• Resourceful team player who can also work independently with high effectiveness.
• Proven ability to manage confidential information discreetly while providing top-notch service to stakeholders.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Track record of achieving performance goals and meeting deadlines in a fast-paced environment.
• Fluency in English both written and spoken.

Preferred Qualifications

• Bachelor's degree or equivalent qualification in event management/hospitality or similar
• German is a plus
• Location: Cologne/Bonn region

What do we offer?

• Inspiring and rewarding place to build your career: We work in a multicultural team environment where we collaborate and support each other
• Personal Growth and Professional Development: Your growth opportunity is important to us. We offer continuous training and career opportunities at DHL Supply Chain
• Flexibility: We offer flexible work hour and hybrid work model. We care about our work life balance
• Competitive salary package and corporate benefits

We are looking forward to receiving your application!